Gloucester Board of Health, Oct. 8, 2026

Speaker 6 (Annex - Conference Room): Of course. Speaker 6 (Annex - Conference Room): Science is good stuff. Redirect.

Speaker 6 (Annex - Conference Room): you Corey Spence, city Sanitarian, Gabrielle White, assistant health. Speaker 9 (Annex - Conference Room): Health director. Dominique Curley, health director. Speaker 4 (Annex - Conference Room): Rosa, Chair, Mayor Kaplan, Vice Chair. Speaker 11 (Annex - Conference Room): The whole board member, Tom. Speaker 8 (Annex - Conference Room): Record board. Speaker 12 (Annex - Conference Room): Dave Sargent, Advisory to the Septic Subcommittee. Fred Cowan, Advisory to the Septic. Speaker 4 (Annex - Conference Room): I'll leave something. Very good, thank you. The next item on the agenda is an opportunity for the public to address an item that is not on the agenda for up to three minutes.

Speaker 4 (Annex - Conference Room): Is there anyone? Speaker 9 (Annex - Conference Room): There's only internal staff right now as participants. Does anybody in the audience wanna speak? Speaker 4 (Annex - Conference Room): None. Speaker 4 (Annex - Conference Room): Seeing no one, let's move to the approval of the September 3rd minutes. Speaker 4 (Annex - Conference Room): I don't know if we need a second. Speaker 4 (Annex - Conference Room): Any discussion, alterations, changes, corrections? Speaker 4 (Annex - Conference Room): All in favor? Aye. Speaker 4 (Annex - Conference Room): Fine. Speaker 4 (Annex - Conference Room): The minutes are approved for September 3rd, 2026.

Speaker 13 (Annex - Conference Room): It's right up against the ocean. They are looking to upgrade their system, you know, due to, basically in order to sell the house. Speaker 13 (Annex - Conference Room): The existing system is kind of shown in this outlined etched area. The tank is actually underneath one of the new proposed tank locations here. Speaker 13 (Annex - Conference Room): It's, considered an upgrade. They're not adding any additional flow to the system. The house is currently actually used as a two-bedroom house, but the system that was installed in 19… Speaker 13 (Annex - Conference Room): Aeds is actually a 3-bedroom system. Speaker 13 (Annex - Conference Room): And so they're installing a 3-bedroom system. So I went out with Dan Johnson, we did some soil tests, kind of all along the front, trying to stay out of the coastal flood zone here. You know, this is the end of the VE zone and the top of the coastal bank, which is actually one and the same in this case.

Speaker 13 (Annex - Conference Room): And so, dug a bunch of test pits to try to find adequate soil. We did end up finding, you know, at least 2 feet of naturally occurring soil in this area, due to existing plumbing and stuff, and actually not really having much property line or room on the front side of the house. Speaker 13 (Annex - Conference Room): Which would be further away, Speaker 13 (Annex - Conference Room): You know, basically, locating on the backside is kind of the only spot that we can do it. Speaker 13 (Annex - Conference Room): With the existing plumbing. And so it does require quite a few variances, and I'll go through those now. So the first variance is to locate, the leaching area, 160 feet from the mean high water line, where 200 feet is required.

Speaker 13 (Annex - Conference Room): So mean high water being, you know, kind of out in here, this is all rocky, rocky line in here, and then the soil here. Speaker 13 (Annex - Conference Room): So Leachfield's kind of located as far away as it possibly can be. Speaker 13 (Annex - Conference Room): Can't really move it too much further, and so due to site constraints, this is really the only available location. Site and soil constraints. This is the only available spot for the system. And, you know, I'll just open with, you know, from all of these variance requests. Speaker 13 (Annex - Conference Room): that we're gonna look at, you know, it's manifestly unjust, basically, because they have an existing house. They can meet, you know, a lot of the requirements that they need with the advanced treatment, which offers an equal degree of environmental protection. In this case, they're proposing using a Waterloo biofilter for secondary treatment.

Speaker 13 (Annex - Conference Room): You know, and so that equal degree of protection exists for, kind of, all of these variances, and the same manifestly unjust argument. Speaker 13 (Annex - Conference Room): The next, variance they have is, you know, the request to locate a leaching field, at elevation 28, which is one foot actually below the FEMA flood zone. Speaker 13 (Annex - Conference Room): Where our regulations kind of have a vertical and a horizontal component to it, basically. You know, we're still about 20, 60 outside the VE zone, Speaker 13 (Annex - Conference Room): You know, it's… Speaker 13 (Annex - Conference Room): So we, there's no real opportunity to lift it up because of grading issues that you're going to create. If we have a really high mounted system in that area, you're going to create a weird valley between the field and the house and the patio and such. And it's also going to be a bit of an eyesore.

Speaker 4 (Annex - Conference Room): And that's pretty much the location of the current system, is that… Speaker 13 (Annex - Conference Room): The current system is actually in the flood zone. So the current system is down here. Speaker 13 (Annex - Conference Room): So, 3 quarters of the system is currently in the flood zone. I mean, it's… Speaker 13 (Annex - Conference Room): it's a very wooded area where the current system is. You know, it's existed this long. I mean, I'm sure that during some of the huge storms, boulders and whatnot get thrown up in that area, and it probably gets inundated with seawater occasionally. This system, luckily, is at least outside of that VE zone, it's still close to it.

Speaker 13 (Annex - Conference Room): You know, basically no ability to move it horizontally further away. Speaker 13 (Annex - Conference Room): And, you know, we could add height to it if the board wanted to, but I think it's going to create kind of A, an eyesore, and B, just grading issues for the site itself. Speaker 4 (Annex - Conference Room): And your estimation is that the proposed location is an improvement over the existing, is that Correct? Yeah. Speaker 13 (Annex - Conference Room): Yeah, so it's an improved location. It's like I said, it's outside of the flood zone. You know, the existing system has lasted there for the last 40 years or so. Speaker 13 (Annex - Conference Room): And so, you know, the fact that we're moving further away from that flood zone is an improvement. It also has the, you know, the Waterloo biofilter to kind of at least

Speaker 13 (Annex - Conference Room): Which doesn't, I guess, affect too much from the flood zone perspective, you know, but it does have greater effluent quality that's going in there. And both the septic tank and the water loo. Speaker 13 (Annex - Conference Room): have a watertight covers, you know, essentially. So Waterloo does have to have Speaker 13 (Annex - Conference Room): you know, one of the covers does have holes in it, so that air can get into the system. Speaker 13 (Annex - Conference Room): you know, those holes are about 8 to 10 holes, about the size of, you know, a nickel. It's right on top of one of the covers, and there is a filter on those as well, so… I mean, there's a, you know, a chance that, you know, during wave action, that water that was actually the closest could potentially get some seawater into it, but it would be limited.

Speaker 13 (Annex - Conference Room): Solve for me. Speaker 13 (Annex - Conference Room): You know, so then… so then it also brings me… talking about the tanks brings me to the next variance request, which is to locate. Speaker 13 (Annex - Conference Room): the tank outlets, you know, which are 2.7 feet below the FEMA flood zone, where Gloucester requires 4 feet. Once again, there's kind of nowhere we can move these tanks without disrupting more of the property. I mean. Speaker 13 (Annex - Conference Room): I guess we could look at moving them further up. The reason they're located kind of in this area is because of so much ledge removal that probably went in when the existing tank went in. So they're trying to minimize kind of site impact.

Speaker 13 (Annex - Conference Room): In an environmentally sensitive area, so they tried to locate those tanks in those existing locations so that, like, if they have to blast, if they have to, you know, disrupt that area more, it's not nearly as impactful. Speaker 13 (Annex - Conference Room): Moving down the list, request to review. Speaker 13 (Annex - Conference Room): To have the leaching field from the top of the coastal bank. Speaker 13 (Annex - Conference Room): Which is 24 feet, where 50 feet is required. Top of the postal bank here is also the VE zone. This is a Title V variance and a Gloucester on-site wastewater variance. So it's both. It once again boils down to that this is just a small lot.

Speaker 13 (Annex - Conference Room): Nowhere else we can kind of go with that leach field. We tried to move it kind of up along this edge here, and test pit one didn't have adequate soils, and so we're kind of doing the best we can with a small lot that's right on the ocean. Speaker 13 (Annex - Conference Room): The next variance is to, reduce the setback for the tank, to the coastal bank. Gloucester on-site wastewater requires 50 feet, and they're looking for 5 feet reduction. Speaker 13 (Annex - Conference Room): See that? Speaker 13 (Annex - Conference Room): So, where… so Gloucester requires, fifth, or… 50, and.

Speaker 13 (Annex - Conference Room): Title V requires 25, so it's a variance to both our on-site wastewater regs and the state regulations. Speaker 13 (Annex - Conference Room): It does kind of, once again, kind of boil down. I mean, if the board wanted to, we could look at moving these tents further away, but I think it would impact the site more to have to remove more ledge. Speaker 13 (Annex - Conference Room): So, but it could be something to consider. I think that, personally, they're located in a good location, and my advice would be to accept them kind of where they are. Speaker 13 (Annex - Conference Room): So, you know, the only other condition which they could potentially consider is, similar to.

Speaker 13 (Annex - Conference Room): you know, buys it and loves it. But if… in the event that they did tear down, that's one recommendation that the board could do. Speaker 13 (Annex - Conference Room): At least take. So that kind of covers… Speaker 13 (Annex - Conference Room): all the variance requests. It's quite a few. They are meeting maximum feasible compliance here. They're kind of doing the best they possibly can do with this site. There's not much else Speaker 13 (Annex - Conference Room): where they can go. You know, just to reiterate, they are providing an equal degree of environmental protection, with the Waterloo biofilter, and also, manifesting on justice, because it's an existing home. They're not adding flow to it. It's an overall improvement.

Speaker 13 (Annex - Conference Room): So… . Speaker 4 (Annex - Conference Room): Does the engineer have any, is he online? He is. Speaker 13 (Annex - Conference Room): Let me have. Speaker 4 (Annex - Conference Room): see. Speaker 13 (Annex - Conference Room): He wants to make I did make him a panelist. Dan, I can unmute you. Hello? Speaker 13 (Annex - Conference Room): Yeah, we can hear you, Dan. Okay, yeah, pretty much Cody covered everything, just a couple things on the alternative waiver request. As Cody mentioned, the leaching area where it is proposed, we did have a little more, pervious soil. One soil test pit 4 actually had 46 of the minimum 48 inches. The other ones, was 2 feet, like a couple of the other places there. So, when Cody and I were out there, we discussed that this was the best place

for the Legionnaire, because we did have the most sufficient pervious soil with the existing pressure dose, pressure distribution system. is located. And lastly, just to reiterate with Cody on the tank location, yes, you could put the tanks anywhere, but because they already have a septic tank there, which we're replacing with a septic tank with a pump fault. Hopefully we can just swap those in and out, even though it's a little closer to the, top of Coastal Bank and flood zone. As far as minimizing the disruption within that area, which Cody kind of did a very good job explaining, we'll only have to put the 5 foot by 5 foot Waterloo system in there, and there might even be enough room near the old tank to do that with very little or minimal lead removal. Other than that, as he mentioned, there's just a tremendous amount of variances.

that we needed to request because of the limited area between the top of Coastal Bank and the remaining portion of the property on the… on the… in the backyard. Speaker 4 (Annex - Conference Room): Cody, is anyone as well as Dan yourself, anyone aware of any issues that have arisen with the existing existing system given its its closeness to the coastal bank and? Speaker 4 (Annex - Conference Room): I mean, a. Speaker 13 (Annex - Conference Room): When we were out there, the tank that is in that existing location seems, you know, not like it's been disturbed from erosion or anything along those lines. There's still quite a bit of soil along here. The existing leaching field is actually all encompassed in like a massive honeysuckle grove.

Speaker 13 (Annex - Conference Room): And so it's not even lawn at this point. If it was lawn, maybe it could be exposed to irrigation, but — or to erosion, sorry. You know, we didn't trudge into that honeysuckle grove because it was pretty dense. Speaker 13 (Annex - Conference Room): But it is, so no, I guess as far as that, Speaker 13 (Annex - Conference Room): you know, it doesn't appear that we've had any erosional issues with the existing tank being there, or the existing leaching field. Speaker 13 (Annex - Conference Room): So… Speaker 13 (Annex - Conference Room): And just real quick, I did, so those are the variances. There are also three alternative design standard requests that are there. The board doesn't necessarily have to approve those because they've given the health department the authority to do it, but at least to know to consider it, the other request is to reduce the overall field size by 50%, which the Waterloo biofilters are

Speaker 13 (Annex - Conference Room): approved to do, given the soil conditions, property line setbacks and whatnot, and house setbacks, I think that this is an appropriate use of the 50% reduction. You know, the… I did touch a little bit on, you know, that there isn't 4 feet of naturally occurring soil, but there is 2 feet. Speaker 13 (Annex - Conference Room): So Waterloo is approved, you know, for, for, you know, up to two feet and greater, naturally occurring soil. And they did take a groundwater reduction here, from five feet to three feet. Speaker 13 (Annex - Conference Room): You know, once again, to kind of work with those existing grades, not to have this huge mounted system, and, you know, kind of grading issues, if you will.

Speaker 13 (Annex - Conference Room): So… Dave? Yeah, I agree with you. Speaker 12 (Annex - Conference Room): Tony, that this is maximum feasible compliance. The early honeysuckle growth was so robust, it's probably well fertilized. Yeah, and and and Cody alluded to, we're we've tried to to get everything out of the top of Coastal Bank is really the main goal to keep this even though we have to go with reductions to those offsets, we what tried to keep everything out of the main goal was to keep everything out of that the the top of Coastal Bank. Speaker 12 (Annex - Conference Room): The only suggestion I would have is that there'd be a note just down below where you have no tank should be installed within the top of the coastal bank as shown in the plan view of the system. That there'd be another note that says no septic component may be installed closer.

Speaker 12 (Annex - Conference Room): the Coastal Bank without gaining approval from the conservation agent, the design engineer and the Gloucester Board of Health. Speaker 12 (Annex - Conference Room): Because he wouldn't… Speaker 12 (Annex - Conference Room): you could pick it up on the as-built with the Board of Health, but the Conservation Commission is going to kick it back, and it, you know, might end up being, after the fact, new NOI, or something else like that. But if that's written in there, then… Speaker 12 (Annex - Conference Room): the conservation agent may come out and discretionary and say, well, it's fine, and then there wouldn't be any issue. But because there really is shallow depth to ledge, and you are going to have to find a place for that, I wouldn't want to, have an open-ended,

Speaker 12 (Annex - Conference Room): window for the installer to perhaps move it a little closer to the Coastal Bank, and then get in trouble. Okay. Yeah, I could, Dave, I could actually add that note, and that's no problem to do. Generally speaking, though, when we… whatever the minimum distance from either of the tanks or leaching field, that would be the maximum distance. In other words, we would not be able to go within that anyways. In other words, out in the field as they're digging around. If they have to go within 5 feet of the top of Coastal Bank, I would not allow that anyways. It would have to go out, and the good… the other good thing here, even though I can obviously add the note to it.

If they gotta start blasting, then that means we can kind of put it wherever we want at that point, so we wouldn't be going within that 5-foot minimal restriction from the Waterloo biofilter and or the tank to the top of Coastal Bank. But as a fail-safe, we could definitely add the note to it. Speaker 12 (Annex - Conference Room): Thank you so much. Speaker 12 (Annex - Conference Room): Nothing to it. Speaker 4 (Annex - Conference Room): Is there anyone in the audience that wishes to either online or. Speaker 4 (Annex - Conference Room): Present. Speaker 4 (Annex - Conference Room): Is there anyone online? I'm Sean McNiff. I'm the next door neighbor, and it's everything seems fine. Speaker 16 (Annex - Conference Room): Fine to me, so…

Speaker 14 (Annex - Conference Room): It's definitely an improvement. Speaker 14 (Annex - Conference Room): So, I have no objection to the plan. Speaker 14 (Annex - Conference Room): No one on my mind. Nope, it's only the attendees are still only the health department. Speaker 9 (Annex - Conference Room): All right. Has that made a decent vote? Speaker 9 (Annex - Conference Room): They knock it down too. Speaker 4 (Annex - Conference Room): Yeah, yeah. So, Speaker 6 (Annex - Conference Room): That's Judge Andrews-Hawkinson. Okay, great. Speaker 4 (Annex - Conference Room): So, let me open it up to the board. I would propose that we move that, to approve the variances requested, with the addition of, that you mentioned, Cody, about, if the building is destroyed or demolished.

Speaker 4 (Annex - Conference Room): Then, constraints require coming back to the board. Speaker 4 (Annex - Conference Room): And also Dave's… Dave's, comment also incorporates into the motion. Speaker 9 (Annex - Conference Room): Dave, do you want to restate your comment just so I can get it in case it's not recorded well? Speaker 12 (Annex - Conference Room): No septic component may be installed closer to the coastal bank without gaining approval from the Gloucester Conservation Agent, the design engineer, and the Gloucester Board of Health. Speaker 12 (Annex - Conference Room): You get it? Yep. Speaker 12 (Annex - Conference Room): Is there a second for that? Second. Speaker 12 (Annex - Conference Room): Discussion? Further discussion?

Speaker 12 (Annex - Conference Room): 5 months. Speaker 12 (Annex - Conference Room): No. Tom? No. Speaker 4 (Annex - Conference Room): Approval or not approval? Oh, approval. Sorry. Speaker 8 (Annex - Conference Room): I thought it was still discussion. Jesse? Yes. Aye. Speaker 4 (Annex - Conference Room): Chair votes yes. Speaker 4 (Annex - Conference Room): The requests are approved. Thank you very much, appreciate it. Speaker 4 (Annex - Conference Room): Good night, Dan. Take care. Fair enough. Bye-bye. Speaker 4 (Annex - Conference Room): We do tomorrow. Yeah, sure. Speaker 15 (Annex - Conference Room): Peter, you said? Speaker 15 (Annex - Conference Room): Well. Speaker 16 (Annex - Conference Room): Bye, Dave. Bye. Bye, Dave. Thank you. Eric.

Speaker 16 (Annex - Conference Room): Jesse, you have some? Speaker 9 (Annex - Conference Room): What else? What did you want? Speaker 6 (Annex - Conference Room): It's not like. Speaker 8 (Annex - Conference Room): And what's 830 in September? Do you have the agency? Speaker 6 (Annex - Conference Room): I opened the phone. Speaker 9 (Annex - Conference Room): I don't know if that's as good as I can get my conversion. Speaker 9 (Annex - Conference Room): But I agree, it's very… I took care of this. Speaker 9 (Annex - Conference Room): Yes. Speaker 6 (Annex - Conference Room): Yeah. I think I've been showing this floor and I'm trying to picture. Share? I'll share it to you, maybe. Speaker 6 (Annex - Conference Room): You're already back.

Speaker 4 (Annex - Conference Room): Thank you, Andy. Nope, Breeze driving. Speaker 4 (Annex - Conference Room): All right, let me open this, public hearing. Speaker 4 (Annex - Conference Room): regarding the noncompliance of, to Gloucester's rental property registries. Speaker 4 (Annex - Conference Room): And. Speaker 4 (Annex - Conference Room): Brie, if you can give us some background as to what we're about. Speaker 2 (Annex - Conference Room): newer members and for the general public. So Gloucester. Speaker 17 (Annex - Conference Room): used to have a certificate of rental dwelling regulation that was adopted in 1990. We had very low compliance with that. It required a pre-rental inspection before issuing the permit.

Speaker 17 (Annex - Conference Room): we had maybe 300 to 400 of the same properties getting these certificates over and over again, and nobody else. And so we decided to… Speaker 17 (Annex - Conference Room): instead focus more on education, remove that rental pre-rental inspection and change it to a rental registration regulation. We reduced the fee from $90 per unit to $30 per building and really we're making sure that landlords understood their rights and responsibilities under state sanitary code so they had to attest that they understood state sanitary code, attest that they if they're Speaker 17 (Annex - Conference Room): If the house was built pre-1978, lead law, as well as if they have a septic system, Gloucester's on-site wastewater regulations.

Speaker 17 (Annex - Conference Room): So we are… so this is our renewal year. Last year was our first, annual, rental registration, and we… it took us… we had about 12… I just want to be sure. Speaker 9 (Annex - Conference Room): Is that what you mean to be projecting? Speaker 17 (Annex - Conference Room): No. Not yet. Not yet. Do you want the So you want me to project the other? Speaker 18 (Annex - Conference Room): Malcolm, project. Are you going to your, are you in the meeting right now? No. Okay. Can you hear this? Speaker 9 (Annex - Conference Room): Can you show the document? I'll show the… yeah. Sorry.

Speaker 18 (Annex - Conference Room): Utility player. Speaker 8 (Annex - Conference Room): Who's Army Knife? Speaker 8 (Annex - Conference Room): There we go. Yeah, so you can click on that. Speaker 17 (Annex - Conference Room): So the so it took us because we had so many properties register, went up to over 1,200 properties. It took us until about February to get through all of the applications. So renewals got pushed out to April. Speaker 17 (Annex - Conference Room): of 2026 instead of the usual January turnaround time. With approval by the City Council. With approval by the City Council, yes. So we had a big chunk of people do those early renewals in April, and…

Speaker 17 (Annex - Conference Room): then it dwindled. So we ended up sending out non-compliance notices to 394 properties in September. They had a deadline of September 21st to renew their Speaker 17 (Annex - Conference Room): rental registries. Speaker 17 (Annex - Conference Room): We ended up having 170 properties comply out of that. Speaker 17 (Annex - Conference Room): Yes, and then, ended up sending final notices to 93. Speaker 17 (Annex - Conference Room): properties that they would have a hearing for the Board of Health. Speaker 17 (Annex - Conference Room): And at this point, I believe we have… we are down to 32. Speaker 17 (Annex - Conference Room): Properties that have… now you can…

Speaker 18 (Annex - Conference Room): So, I think it's important. Speaker 9 (Annex - Conference Room): for the record to have this visual talk through, if you don't mind. So, Bri, you have the document, and could you scroll back up, please, Cody? Speaker 9 (Annex - Conference Room): There's a few other things that we want to accomplish here. Number one is the chronological detailing there. Speaker 9 (Annex - Conference Room): And this is important to demonstrate due process. Speaker 9 (Annex - Conference Room): Can you follow? Those are the letters that Bree told you about? Speaker 17 (Annex - Conference Room): Yep. So the initial renewal, which gets sent through OpenGov, the portal went out in April. We did follow-up emails. There was a mass email on June 10th to anyone that had not renewed yet.

Speaker 17 (Annex - Conference Room): And then that September 21st was the first notice of noncompliance with that deadline of the 21st, and then the notice of hearing will go on September 30th. Speaker 9 (Annex - Conference Room): And then if you could scroll down just a little bit further. So what Bri has done in the packets for you all is to put in the relevant bits of regulation. So Bri, just again for the record so that Bobby can get to this as well, would you mind just reading that so everybody sort of understands what the requirements are there? Yep. Speaker 17 (Annex - Conference Room): Our general permit requirements are that every property owner who is renting or leasing a residence or dwelling units shall register each building and rental unit per their MAP lot with the health department.

Speaker 17 (Annex - Conference Room): Every property owner who is renting or leasing a residence shall submit a completed rental registration application with the Health Department. Speaker 17 (Annex - Conference Room): Each registration includes the property owner information, any property manager information if they have one, property emergency contact information, just general property information, and any other requests that we have in the application. And this is to be renewed annually. Speaker 17 (Annex - Conference Room): As far as enforcement penalties go, it's obviously the responsibility of the owner to ensure compliance with all sections of our regulations, and failure to comply with the provisions of our regulations may render the owner of a dwelling unit liable to the following, which may include, one, a warning issued for the first offense.

Speaker 17 (Annex - Conference Room): And then a fine of $500 per day each day of non-compliance constituting a separate violation of the regulation. Oh. Speaker 9 (Annex - Conference Room): And what's important to note here is per 11131, the board has the right to say we'd like to enforce the fine. That's what you're voting on today. Speaker 9 (Annex - Conference Room): We would then, if you say yes, and there are some other conditions that Brie wants to talk to you about, the different types of properties and the scenarios that the owners find themselves within. Speaker 9 (Annex - Conference Room): But if you would say yes, then we would move to take these cases to district court. Speaker 9 (Annex - Conference Room): In as simple a form as possible to, enforce the fine. So the board cannot enforce the fine. The board can vote to move forward and, ask us to pursue the court to assess the fine.

Speaker 9 (Annex - Conference Room): Does that make sense? Speaker 9 (Annex - Conference Room): Okay. Speaker 4 (Annex - Conference Room): So Bri, just to make things clear, there has been at least one warning to all of these properties. Yes. Speaker 4 (Annex - Conference Room): By multiple prints on your phones, because there may have been more than one. Yeah, pretty much, yes. Speaker 9 (Annex - Conference Room): Sorry, just one second. She has just a bit more story that's important for you all. Okay. Yeah. So, Bri, can you go in and help them understand sort of the… how the properties find themselves right now, whether… Speaker 9 (Annex - Conference Room): letters were received or not, or whether people have since come, because you have in front of you a robust list, that is changing every minute. We've had people tonight even coming in to take care of things. Yeah. But if Ricky just explained who, sort of.

Speaker 9 (Annex - Conference Room): the different scenarios that you have in front of you. So… Speaker 17 (Annex - Conference Room): So yes, so I went through and marked off everyone that received their certified letter. So we have, Copy. Speaker 17 (Annex - Conference Room): We do have a good… I did not count how many people did not receive their letter, so I do not have that number off the top of my head. But I have been tallying it, and I also took it upon myself to start calling people today, so I have called a lot of people and left voicemails. Speaker 17 (Annex - Conference Room): You know, requesting that they renew or reach out to us if they are no longer renting. Speaker 17 (Annex - Conference Room): And… So we, I believe, like I said, are down to about 32 outstanding properties now from the original.

Speaker 9 (Annex - Conference Room): Those that we know have received the letter, correct? Yep. And have you pulled out of this mix of 31 properties, those that you know that you cannot share? Speaker 17 (Annex - Conference Room): That's just total. So that's just total 32 that we have left. That's a mix of who. Speaker 17 (Annex - Conference Room): Have and haven't received the letters. Speaker 18 (Annex - Conference Room): 31. Speaker 9 (Annex - Conference Room): One, how many of them have you verified via the certified mail return documents that they have in fact received the letter? Speaker 9 (Annex - Conference Room): I believe that number was 26 earlier today. I don't know if the number…

Speaker 17 (Annex - Conference Room): 26 have not, yeah. Speaker 17 (Annex - Conference Room): 26 have not. Speaker 9 (Annex - Conference Room): So, not receiving. Speaker 17 (Annex - Conference Room): Didn't receive the letter. Correct. Speaker 9 (Annex - Conference Room): So that means that out of 30. Speaker 17 (Annex - Conference Room): 30, yeah, 32, a majority have not received the letter. Speaker 18 (Annex - Conference Room): Only six have received the loans. So you have six properties. Speaker 9 (Annex - Conference Room): which is amazing, right? You have 6 properties out of these 50 that, over the course of the last number of days, since we've created the packet for you a week ago, have now come into compliance. However, 26 of those

Speaker 9 (Annex - Conference Room): Are still not in compliance, but we have no proof that they know, because we don't have verification in some cases that they've received the certified letters. Speaker 9 (Annex - Conference Room): you know, how you send out a certified mail, and you get back that little meeting card that says somebody has signed for it. So those are still outstanding. Speaker 9 (Annex - Conference Room): So, I think what we would be looking for as guidance from the board in terms of your vote is, as we work through these processes. Speaker 9 (Annex - Conference Room): First of all, for those that we know are outstanding, those 6 that we know have received full notification, what say you regarding our, you know, your desire to have us go and proceed to district court? And then as we work through the other 26, the same scenarios will appear. Either people will come into compliance, once they have that.

Speaker 9 (Annex - Conference Room): letter in their hands, or they won't. And then what's your… is your decision the same, right? Speaker 9 (Annex - Conference Room): Does that make sense? Sure. Okay. I have a question. Sure. Well, to the chair, but one of the. Speaker 18 (Annex - Conference Room): people on this list is a friend of mine. Speaker 7 (Annex - Conference Room): He's been ill. Speaker 7 (Annex - Conference Room): Okay. I don't know if he's… I don't know if he's received it or not. Speaker 18 (Annex - Conference Room): you So those are important things. Would it be inappropriate for me to call? No, no, of course not. Speaker 9 (Annex - Conference Room): I think you can call him as a friend of his. And we've been calling as well. One of the things we've realized from doing our internal operations meeting is that when we're doing septic compliance, Connor has instituted this process of saying, hey, you're coming before the board next week. If there's anything I need to know, let me know. And everybody is returning that call.

Speaker 9 (Annex - Conference Room): And getting into complaints pretty quickly. And so, Bree, grabbed that idea, and is… so we're now also calling these people. And she's gone through quite a few of them today, and in fact, people are like, I didn't know, I'll take care of it, I'm coming in now. Yep. And so, as is typical in Gloucester, there's not… Speaker 9 (Annex - Conference Room): a lot of people that want to be non-compliant, a lot of people are ignorant of how to be compliant. If I speak for Gabby for a minute, she'd say, yeah, but they registered last year, it's an annual thing, they got 3 letters. This is the dialogue we have every day. Speaker 9 (Annex - Conference Room): So, that's important too, because we also… we believe it's important that because we're no longer inspecting, it's super important that people are compliant to the education programs that we've geared this around. And so, if you remember when we passed these regulations, we felt it very important to enforce for non-compliance.

Speaker 9 (Annex - Conference Room): I'll just… I'll pause there. Speaker 9 (Annex - Conference Room): Anything else I'm, So I am not on this list, but I do own property. Speaker 4 (Annex - Conference Room): So you must be compliant. How do I know if I. Speaker 9 (Annex - Conference Room): You would be, well, this is in process, so you may not yet have paid, but if you have applied, you should be on the list. Speaker 18 (Annex - Conference Room): Is it better, yes? Speaker 6 (Annex - Conference Room): I know. Speaker 13 (Annex - Conference Room): that Rob did send you a letter regarding the short-term rental stuff. Well, that was going to be my question. Speaker 6 (Annex - Conference Room): How do you determine if they find that for a property for short-term rental?

Speaker 6 (Annex - Conference Room): I beg your pardon? How do you determine the fine for property that's short-term rental during the times that the property is being rented? Speaker 19 (Annex - Conference Room): Or is it a blocked time? Speaker 18 (Annex - Conference Room): This is for Board of Health. Speaker 9 (Annex - Conference Room): health regulations and this is the $500 and we we're going to get into the oper your choices the board's choices and it's $500 per day per infraction. Speaker 9 (Annex - Conference Room): I believe, is that correct, Brie? Yep. So, how the building department chooses to enforce via City Council's, decisioning on ordinances separate and distinct from this. This is a Board of Health enforcement moment.

Speaker 9 (Annex - Conference Room): not a building department enforcement. So there could in fact be other building department enforcements that could be added to this based on that. Speaker 18 (Annex - Conference Room): This is not just for. Speaker 6 (Annex - Conference Room): Short term, this is for long term, too. Speaker 18 (Annex - Conference Room): Anybody who's renting a property. Speaker 9 (Annex - Conference Room): So that makes me nervous that you don't see your address on this list and you have no recollection. And so again, what's important is this is our best view of what is happening and we want to just be sure that in these moments where we are have we are assured of non compliance, we have the ability to understand your.

Speaker 9 (Annex - Conference Room): Direction that you're giving us as an agent. As your agents. Speaker 9 (Annex - Conference Room): For sure. Speaker 9 (Annex - Conference Room): Are there more… Speaker 4 (Annex - Conference Room): More to be said in terms of background? Speaker 9 (Annex - Conference Room): I wanted to review with you the options for enforcement, and then. Speaker 9 (Annex - Conference Room): what our recommendation is as well, if you're so interested. Right. Speaker 9 (Annex - Conference Room): I can give you an update on one offline. Speaker 8 (Annex - Conference Room): Maybe afterwards. Speaker 18 (Annex - Conference Room): Absolutely. Speaker 9 (Annex - Conference Room): Every meeting I've been in, people's eyes turn to saucers. They're like, wait, what?

Speaker 9 (Annex - Conference Room): Well, that's why I'm here. Speaker 9 (Annex - Conference Room): Okay, so Brie, do you want to walk them through the options, and then we reset with the recommendation standpoint? Speaker 18 (Annex - Conference Room): So… Speaker 17 (Annex - Conference Room): So option one is if you don't feel that we have issued. Speaker 17 (Annex - Conference Room): A warning. We could issue a formal written warning and not assess any fines. Speaker 17 (Annex - Conference Room): Option two would be to do a flat fine per property, so it would be$500 per property. And then on top of that, if they do not register by this coming Monday, then they would receive further fines up to$500 per day.

Speaker 9 (Annex - Conference Room): And I want to point out that the district court will be making that decision based on our regulation. Speaker 9 (Annex - Conference Room): So, our legal counsel, we would work with them to bring these properties forward, and the district court would be looking at our regulation, hearing the scenario, and making a decision. Your recommendation against, to go maximum penalty or minimum penalty in this… in these two options of two and three, it can travel, via us to the legal department, but the… Speaker 9 (Annex - Conference Room): The court itself will make the choice. Am I saying anything wrong there? Speaker 18 (Annex - Conference Room): It's entirely… Speaker 11 (Annex - Conference Room): That's not how I've done it.

Speaker 18 (Annex - Conference Room): yourself. Speaker 9 (Annex - Conference Room): What our legal counsel city, but I'm I welcome them. Board of Board of Health, your department would issue citations, daily citations on. Speaker 20 (Annex - Conference Room): They're for violating violating your regulation. If they were not to pay that after a certain period of time, then you'd go to court and you'd ask file a criminal complaint to enforce your regulation. Speaker 20 (Annex - Conference Room): And then say, you know, it's been, you know, the clock has… or the meter has been ticking every day since the deadline. Speaker 9 (Annex - Conference Room): The challenge is we don't have the concept of citations in this city. We can't issue tickets. We can only issue civil penalty. And that is the request for district court to assess and assign. We don't have ticketing capabilities across the city. Does that change? But you should not mention a Chapter 111.

Speaker 4 (Annex - Conference Room): That's the chapter that's been cited. I know. Speaker 9 (Annex - Conference Room): I feel a little bit of a loss here, jesse, because. Speaker 9 (Annex - Conference Room): That is the guidance, you know, we've… we spoke specifically with legal counsel about how they want to… how they would pursue this based on looking at 111, and their guidance to us is that you would make a recommendation to enforce, and we would bring all of these cases before, the district court. You'd have to file an application for. Speaker 20 (Annex - Conference Room): criminal complaint, go before a clerk magistrate, finding probable cause, issuing a criminal complaint, arraignment in front of a district court judge.

Speaker 9 (Annex - Conference Room): But they would settle probably before they got to a. Speaker 18 (Annex - Conference Room): Criminal moment. Speaker 20 (Annex - Conference Room): You most likely, I presume, at the clerk magistrate level, say, you know, either I'm going to send this upstairs to the courtroom or you can register today. That's right. Speaker 18 (Annex - Conference Room): how. Speaker 9 (Annex - Conference Room): described to us. That's the process that currently is in play in the city. It's a little different for, say, other departments that might have ordinances that have voted in. Speaker 9 (Annex - Conference Room): Penalties or fines, and if we were so interested in re-looking at our regulations and calling it a late fee or something like that in future state, but today we call it a fine, for noncompliance, and thus that is the process, that we are guided to follow.

Speaker 9 (Annex - Conference Room): Jesse, I welcome the opportunity to go further, but I think we have to roll with what our legal is. Yeah. Speaker 4 (Annex - Conference Room): something likely to cost the city far more than the fines kind of recover. Speaker 11 (Annex - Conference Room): Yeah, I mean, and there's a difference between. Speaker 20 (Annex - Conference Room): traditional criminal complaint avenue and the non-criminal 21D citation process. Speaker 20 (Annex - Conference Room): I've personally done it with chickens. Speaker 4 (Annex - Conference Room): My own sense is that, legal complexities aside, that the vast majority, Brie has managed to get the vast majority of renters in the city to comply with this ordinance. Yeah, it seems much better. And it would be patently unfair.

Speaker 4 (Annex - Conference Room): to let other people not comply and proceed without any, any, action. So, I certainly think that for those people that have… that we can demonstrate have been made aware of this, they have… they've received notice. Speaker 4 (Annex - Conference Room): And have received sufficient warning that this is going to happen, that we proceed to legal proceedings. Speaker 4 (Annex - Conference Room): As defined by the auction. Speaker 4 (Annex - Conference Room): So they still have 3 days left. Speaker 9 (Annex - Conference Room): Whatever it is. So that's something that we'd like to have, the board has voted that if by X. So as of immediately, we're going to move forward or as soon as we feel we have a definitive list, you're authorizing us to move forward.

Speaker 9 (Annex - Conference Room): Because as you point out, there's scenarios where people cannot, and of course, they would be able to present that. Speaker 9 (Annex - Conference Room): In court, or come to us sooner and before a court date, and let us know that. Speaker 9 (Annex - Conference Room): So I think it would be easier for us to say that. Speaker 9 (Annex - Conference Room): That you would say you may you wouldn't be in enforcement. Speaker 9 (Annex - Conference Room): And, and then based on how those cases unfold, we would work to resolve them. Speaker 9 (Annex - Conference Room): So we could vote as a board to, as of… Speaker 9 (Annex - Conference Room): Day, date, today, Monday, the 12th.

Speaker 20 (Annex - Conference Room): As of that date, send a letter, send notice to each of these people and say, you know, please be advised, beginning of the day, you're going to be fined $500 a day. You can't be fined, right? Or, well, as it's written, it's… Speaker 20 (Annex - Conference Room): He says maybe February. We shall. Speaker 20 (Annex - Conference Room): Oh, well, no, it's great. Speaker 4 (Annex - Conference Room): My understanding is that the court would decide. Speaker 9 (Annex - Conference Room): Is that true? Speaker 9 (Annex - Conference Room): That's, that's what we were giving the guys that the, that the… Our advisement. Speaker 4 (Annex - Conference Room): from the legal department was that the court would decide we don't have to actually assign the penalty. We just decide to take them.

Speaker 4 (Annex - Conference Room): Put legal proceedings in place. Speaker 19 (Annex - Conference Room): A noise violation on Denison Street. This sounds very similar to lots of warnings back and forth and whatnot, but the fine, the pain. Speaker 6 (Annex - Conference Room): It was determined by the board. Speaker 19 (Annex - Conference Room): I don't know the outcome. Speaker 19 (Annex - Conference Room): Brit would be the closest example, if you're looking for president, Of how we handled. Speaker 19 (Annex - Conference Room): Something as delicate as that. Speaker 11 (Annex - Conference Room): not. Speaker 6 (Annex - Conference Room): however. Speaker 19 (Annex - Conference Room): Remember, it was a serious find.

Speaker 19 (Annex - Conference Room): With the wind chime. Do you remember? Speaker 9 (Annex - Conference Room): And I think we have to be, I was literally on the phone an hour ago, just to be super clear with you, talking at great length with our city legal department on how they would recommend we proceed. And so how we might have acted in the past. Speaker 9 (Annex - Conference Room): may not be what they're recommending that we do as a go-forward, so I think it's really important that we're respecting the due process that they would like to follow, since they're the ones who are going to be representing us, that we don't introduce new angles here that, you know, then they have to finagle to figure out how they can enforce.

Speaker 9 (Annex - Conference Room): So… you know, the letter that could go out on Monday could be, you know. Speaker 20 (Annex - Conference Room): Please be advised you failed to register your property by the September 21st deadline. Speaker 20 (Annex - Conference Room): The city intends to pursue this matter in district court and may seek up to. Speaker 20 (Annex - Conference Room): May seek penalty up to $500 a day. Speaker 20 (Annex - Conference Room): Right. Speaker 20 (Annex - Conference Room): For each day, $500 a day for each day of non-compliance, each additional day of non-compliance, something like that. Speaker 9 (Annex - Conference Room): So we would cite the regulation statement. And then I think it might be good to add, if you are no longer renting or have circumstances that you feel important for us to understand regarding your ability to register, you call the health department or come and visit.

Speaker 1 (Annex - Conference Room): that. Speaker 4 (Annex - Conference Room): I agree. Do you… Speaker 4 (Annex - Conference Room): From your experience, Brie , are , do you think people, some people are just on the edge of , needing a pushback? Speaker 17 (Annex - Conference Room): I think so, I've had a lot of people who were like, oh, you were on my list to call, I just didn't, you know? Others that I think are… some have struggled with the online, and I think they just… Speaker 17 (Annex - Conference Room): didn't know what to do. But there's there's been a lot of that. And so we're trying to help people as best we can, just to get the renewals. Speaker 17 (Annex - Conference Room): Renewal sun.

Speaker 17 (Annex - Conference Room): And I have had a lot of people that they're no longer renting and didn't just didn't tell us. Speaker 2 (Annex - Conference Room): That language was contained in both letters that went out asking them if they were no longer renting to contact us and we would update. Speaker 4 (Annex - Conference Room): So do we have a coherent motion on the floor? I think Jesse said it best. Maria, are you comfortable with the timing that Jesse outlined? Speaker 17 (Annex - Conference Room): Yeah, I think that would… I'll be able to finish calling people, and… Speaker 17 (Annex - Conference Room): Tomorrow, and try to get through… get as many people renewed as possible before…

Speaker 17 (Annex - Conference Room): sending out any more letters. Yeah. I don't know if it, makes a difference, but Monday is a holiday. Speaker 21 (Annex - Conference Room): Yes. Speaker 18 (Annex - Conference Room): Tuesday. Speaker 2 (Annex - Conference Room): Tuesday the letter would go out, yeah. Speaker 18 (Annex - Conference Room): Are you totally tired? Speaker 21 (Annex - Conference Room): this Yes. Speaker 11 (Annex - Conference Room): reputation, I guess. Speaker 10 (Annex - Conference Room): So all right, it's a good reputation. Speaker 4 (Annex - Conference Room): Yes, sir. Speaker 4 (Annex - Conference Room): Jesse, are you willing to articulate what you — Yes. Speaker 14 (Annex - Conference Room): Would appreciate when or whoever.

Speaker 20 (Annex - Conference Room): Or Bri, when you draft the letter, feel free to take some artistic license with it. Something along the lines of you have failed to register your property by that September 21st deadline. Speaker 20 (Annex - Conference Room): Please be advised. Speaker 20 (Annex - Conference Room): Your family Speaker 20 (Annex - Conference Room): Your continued failure to register, may result in… fault. Speaker 20 (Annex - Conference Room): Sure. Speaker 20 (Annex - Conference Room): Well, it says me, but, Speaker 9 (Annex - Conference Room): But that's the vote you were making. Speaker 20 (Annex - Conference Room): Will result in the city pursuing. Speaker 20 (Annex - Conference Room): criminal complaint in Gloucester District Court and seeking fines up to $500 a day for each day of noncompliance.

Speaker 20 (Annex - Conference Room): Beginning as of September 22nd. 26th. Speaker 20 (Annex - Conference Room): Okay. Speaker 4 (Annex - Conference Room): Any comments, further comments on? Speaker 4 (Annex - Conference Room): Moving forward with that. Speaker 23 (Annex - Conference Room): You need somebody to second the motion, right? Sorry. Do I need somebody to second the motion? Speaker 18 (Annex - Conference Room): Second. Oh, sorry. Yes. Second. Speaker 4 (Annex - Conference Room): Seconded by Eric. Speaker 4 (Annex - Conference Room): Any further discussion, comments? Speaker 4 (Annex - Conference Room): amendments. Speaker 4 (Annex - Conference Room): Okay, all in favor, Tom, how are you voting? Yes.

Speaker 8 (Annex - Conference Room): Yes. Yes. Yes. Speaker 4 (Annex - Conference Room): Alright, terrific. Speaker 9 (Annex - Conference Room): And our legal team will pay for as they come in and manage the volume. So obviously they have case data. Speaker 4 (Annex - Conference Room): Jesse, thank you for your — Absolutely. Speaker 4 (Annex - Conference Room): Right. Speaker 4 (Annex - Conference Room): Well, we are far from done, however. Speaker 4 (Annex - Conference Room): There's a whole other page to the agenda. Speaker 24 (Annex - Conference Room): So the next item is your on AWS. Speaker 9 (Annex - Conference Room): All right, terrific. And also I promoted Joel Favazza, attorney for Seaside Legal. Joel, who's representing DWS, the applicant in the…

Speaker 9 (Annex - Conference Room): In, the application for site suitability, and, you know, it's our contact across all the conditions that are being made on behalf of that applicant. Speaker 9 (Annex - Conference Room): And so. Speaker 9 (Annex - Conference Room): As you know, we have a subcommittee form comprised of, Tom, Mark, Kurt, and Jessica, and myself. We meet at least before the board meeting. This month, we met, fairly late in the month because there was a lot of effort Speaker 9 (Annex - Conference Room): Putting in… put into how we might want to think through, the requirements for a condition being met. Speaker 9 (Annex - Conference Room): And so I want to give the board, three updates that are pretty important, and, one of them is, requiring a vote. And so, let's start with that one.

Speaker 9 (Annex - Conference Room): So, condition 19, which is the requirement to have a, expert, do a blasting assessment. I'm sorry, don't know if you have the conditions handy. I'm going to load them up really quickly here so I can actually read it. Speaker 9 (Annex - Conference Room): One minute. Speaker 9 (Annex - Conference Room): Talk amongst yourselves. Speaker 9 (Annex - Conference Room): But… I normally have my… my, sticky noted. Speaker 9 (Annex - Conference Room): document at my fingertips, I don't today. Speaker 9 (Annex - Conference Room): So, if I get down to the conditions in the site…

Speaker 9 (Annex - Conference Room): All right. Speaker 9 (Annex - Conference Room): So condition 19 says the following. Speaker 9 (Annex - Conference Room): Okay, here we go. The applicant shall assess the geotechnical and explosive engineering feasibility of blasting the rock face on the site prior to filing for an application to MassDEP Speaker 9 (Annex - Conference Room): for authorization to construct, and that's, for your edification, the next thing that the, applicant will do, as a move forward once they hit these, pre-ATC, obligations. Speaker 9 (Annex - Conference Room): For the authorization to construct the facility under 310 CMR19. If glassing is not feasible, the applicant shall submit an application for site assignment modification pursuant to 310 CMR16.22, which the applicant… application shall include a revised site plan.

Speaker 9 (Annex - Conference Room): And so, this, came up as a result of the size of the site and the requirement, for Speaker 9 (Annex - Conference Room): the emergency management vehicles and the like to make their way around. So, in the site suitability decision, hand-in-hand with 19 is also, another condition that requires that, the applicant will get the nod from the fire department that there's enough room for the… and the engineering department that there's enough room for the, trucks to move around on the roadways appropriately. But this is one of the steps that has to happen. Speaker 9 (Annex - Conference Room): And so when we received this, and I sent it out to you all today, the subcommittee has read it, and the subcommittee, believes that it is, adequate to meet the condition.

Speaker 9 (Annex - Conference Room): And, and would like to make the recommendation to the board that you vote to approve, Condition 19. Speaker 9 (Annex - Conference Room): And the language of that approval will reference the fact that we are presuming that the applicant has hired a qualified expert to do this work, and that this does not relieve the applicant of any obligation to go through classic, you know, the permitting obligations that they have to go through with the fire department. Speaker 9 (Annex - Conference Room): So, Jesse, Tom, have I missed anything in that recommendation? Nope. So, we'd like to, ask the board to, approve, condition, 19 as compliant.

Speaker 8 (Annex - Conference Room): So moved. Do we want to say anything about the recommendations that the, Speaker 8 (Annex - Conference Room): that review put forth, like, the 10 recommendations. Should the, vendor that goes through with the permitting have to adhere to, or at least review those recommendations? Speaker 8 (Annex - Conference Room): As a thought, I'm just talking here. Speaker 21 (Annex - Conference Room): So I think the… Speaker 9 (Annex - Conference Room): So in this document, when I was asking the various departments in our community, this document would not be adequate for any of them to do their work. And so this is just them satisfying the Board of Health that they've had an expert come and look and the letter that will be written will cite that, that if anything comes up.

Speaker 9 (Annex - Conference Room): throughout the process, such as ATC plans that are submitted, actual blasting permitting, and if those things for any reason would be denied, this condition would therefore be rescinded, right? And that it would still be an open issue that they would need to resolve. Speaker 10 (Annex - Conference Room): Good. Speaker 9 (Annex - Conference Room): So I don't believe we need to have that language in there because. Speaker 9 (Annex - Conference Room): That… that's literally what the, the memorandum will say. Okay. Speaker 4 (Annex - Conference Room): Do we have a second on the motion? Second. Speaker 4 (Annex - Conference Room): Sure. Any… Agree. Speaker 4 (Annex - Conference Room): Any further discussion beyond what Tom raised?

Speaker 5 (Annex - Conference Room): All in favor. Speaker 4 (Annex - Conference Room): Todd? In favor, yep. Speaker 4 (Annex - Conference Room): Jesse? Yes. Speaker 4 (Annex - Conference Room): Yes. Speaker 9 (Annex - Conference Room): There was a yes. Okay. Speaker 9 (Annex - Conference Room): All right, the next one, was a little bit of a dark horse. So our new, board member, Tom, when he read… was reading all the decision, carefully, and looking at, Condition 18, which of course was our traffic study. Speaker 9 (Annex - Conference Room): He recognized that Condition 18 had an I that is the following. Speaker 9 (Annex - Conference Room): That the assessment of potential impacts of additional truck traffic from the proposed facility on pedestrians and cyclists on Magnolia Avenue and Essex Avenue would be part of the study that was provided.

Speaker 9 (Annex - Conference Room): I think it's an IJ thing in how people read it, but the applicant did not submit an answer to 18I, nor did our third-party review expert note that there wasn't a response to 18I. Speaker 9 (Annex - Conference Room): And so, our recommendation is that we, go back to the applicant and have them, complete Section 18I, and deliver that to the board. And after that, point, we would make the recommendation that this Condition 2 is satisfied. Speaker 9 (Annex - Conference Room): Recognizing that the board still struggles a little bit with 18B, but that there will be other opportunities to assure, that truck volumes and tonnage, will be maintained across the process. And so, I make the recommendation to the board that they

Speaker 9 (Annex - Conference Room): vote to require the applicant to submit, 18I, to us for review, so that we can close out this condition. Speaker 9 (Annex - Conference Room): So moved. Second. Speaker 4 (Annex - Conference Room): In favor? Further discussion? No? Tom, you vote yes? Jessica, yes? Yes. Speaker 9 (Annex - Conference Room): All right, the last one is Condition 14. Speaker 9 (Annex - Conference Room): And then we get to get to the fun stuff. So, condition 14… Speaker 9 (Annex - Conference Room): is the requirement that the applicant shall submit a Notice of Intent to the Gloucester Conservation Commission for review under the Massachusetts Wetlands Protection Act and the Gloucester Wetlands Ordinance, which shall include review of the facility for compliance with the Massachusetts Stormwater Management Standards.

Speaker 9 (Annex - Conference Room): The applicant shall send notice of all Gloucester Conservation Commission meetings to the Board of Health and the Manchester by the Sea Board of Health. And so, as we know, quite a while ago, I think March or April, Jewel, that notice of intent has been filed. It is still in progress. The notice of intent went before Conservation Commission, and you, in past meetings, voted that we should send a memo. Speaker 9 (Annex - Conference Room): reminding, of the conditions that, were outstanding, that we felt important for the Conservation Commission to be aware of. And that memo went to. Speaker 9 (Annex - Conference Room): went to, Conservation Commission, who included it in the third-party review. So the third-party review has since come back, and this subcommittee reviewed the results of the third-party review, and noted that although the third-party review, addressed, conditions 14, 15, and, 16,

Speaker 9 (Annex - Conference Room): They did not address, 20, 24, 30, 31, and 32. Speaker 9 (Annex - Conference Room): And when the board, when the subcommittee met, we discussed the importance of, the findings during the hearing in terms of the conditions of… the potential conditions of the soils, and, which is Condition 20, and then the ongoing, requirements surrounding Speaker 9 (Annex - Conference Room): wastewater management as it relates to leaching tanks and where the waters get, get deposited, ultimately absolutely not being in the wastewater treatment centers in Gloucester. And so, what we asked was. Speaker 9 (Annex - Conference Room): please assess and let us know, and let the Conservation Commission know, if, if that's relevant for their decision. And because they didn't respond to these in any way by saying, we've assessed and they're not relevant, they simply ignored them.

Speaker 9 (Annex - Conference Room): We, in the subcommittee, said that we need to bring this to the attention of the Conservation Commission, and we have a memo, to that effect that we are sending out… that we have sent out, actually, today, because it was work of the board at that point. It's not a vote required. You've already said, let's pursue this. Speaker 9 (Annex - Conference Room): And basically, the gist of that… I was saying that we fill the gaps, and I'll just read you the final paragraph here. Speaker 9 (Annex - Conference Room): Joel, I copied you on it. We feel the gaps in the NOI third-party review are important to bring forward to the Commission and ask that Weston and Sampson further evaluate the site decision conditions and underlying rationale for conditions 20, 24, 30, 31, and 32 to guide the Conservation Commission as their jurisdiction allows.

Speaker 9 (Annex - Conference Room): If, in Weston and Stampson's expert opinion, the conditions and underlying rationale do not, or does not have an impact on Conservation Commission evaluation and decisioning, we ask that they say so and provide an explanation. Speaker 9 (Annex - Conference Room): I have a missing word. Speaker 9 (Annex - Conference Room): For their… for their decision. Speaker 9 (Annex - Conference Room): Mean to resend this out. And so, that has gone, and so that's more of an update for you all, that that is out there. Okay, any questions on that one? Speaker 9 (Annex - Conference Room): And Joel, when is it scheduled, when are you guys in front of ConCom again?

Joel Favazza I believe we are back in front of Concom. On the 21st.

Speaker 9 (Annex - Conference Room): Okay. Speaker 9 (Annex - Conference Room): And you all still… are you only… have you given them your response to a third-party review?

Joel Favazza No, we have not. The deadline for that is… next week, we're hoping to get in earlier than that, so that Weston Sampson can look at it. I just saw the draft SWPPP, or the updated draft SWPPP, hit my inbox this afternoon, so… We should be in good shape.

Speaker 9 (Annex - Conference Room): Okay. Speaker 9 (Annex - Conference Room): Any other questions for Joel? Speaker 9 (Annex - Conference Room): Doug. Speaker 9 (Annex - Conference Room): Joel, I'm not sure if you know this, but… Speaker 20 (Annex - Conference Room): When the the DEP or at least there was an agreement for the consent order back in 2022. Speaker 20 (Annex - Conference Room): Did DEP, was there any related testing under the mass contingency plan that DEP wanted done? Speaker 20 (Annex - Conference Room): To test for any sort of hazardous material releases or contaminated soil? Was there any mandated testing? Speaker 20 (Annex - Conference Room): Umm.

Joel Favazza Nothing more.

Speaker 20 (Annex - Conference Room): Goodbye.

Joel Favazza I can try, if it's on my fingertips while you talk, I can try and see if I have it, of course, but it's not… that does not sound familiar to me, and I'm not aware of that requirement.

Speaker 11 (Annex - Conference Room): All right. Speaker 9 (Annex - Conference Room): So, now what I'd like to do is share my screen, because this is what I call the fun part. Speaker 9 (Annex - Conference Room): And so… Speaker 9 (Annex - Conference Room): unfortunately, we had a gaffe. Typically, we would have had involved, Joel, in this conversation in advance of this briefing, so at some level, Joel was sharing this for the first time as well. And I want to talk a little bit about that, because we think it's, pretty important that Speaker 9 (Annex - Conference Room): We are collaborating actively with the applicant and making clear our expectations, but also making sure that what we're asking of them is reasonable and doesn't add workload, right? It should just be in the course of their business they're able to show us these things.

Speaker 9 (Annex - Conference Room): And so, what we would have done had we not sent, an inaccurate email out, is have Joel join us for this last meeting, and we'd like him to join us, in subsequent subcommittee meetings, and he said that, yes, he will. So let me just really quickly. Speaker 9 (Annex - Conference Room): share… Speaker 9 (Annex - Conference Room): Hope I'm getting this correctly. Speaker 9 (Annex - Conference Room): Right, morning's still out. Speaker 9 (Annex - Conference Room): Okay. Speaker 9 (Annex - Conference Room): That's fine.

Speaker 9 (Annex - Conference Room): Good. Okay. Speaker 9 (Annex - Conference Room): Such a long day. Alrighty, so what I have before you, and I've shared this with the board, it's in your inboxes, it's now, after this meeting, going to become public record and be available to everyone. Speaker 9 (Annex - Conference Room): is a document that captures, and I walked you through the architecture of this last time, but what we've done now is really worked on, what exactly is the status of, the. Speaker 9 (Annex - Conference Room): the status of each one of these conditions. So, reminder that up top. Speaker 9 (Annex - Conference Room): How would I get rid of. Speaker 9 (Annex - Conference Room): I don't know how to make my toolbar smaller.

Speaker 21 (Annex - Conference Room): Hit the arrow all the way to the right. Actually, you guys have a better view than I do. Speaker 9 (Annex - Conference Room): So I hit what, what, Speaker 13 (Annex - Conference Room): If you move to the right, right below share. Speaker 22 (Annex - Conference Room): There, on your screen, there's, like, a little arrow. Speaker 22 (Annex - Conference Room): Are you gonna need normal? Speaker 25 (Annex - Conference Room): Oh, you're usually the one like. Speaker 25 (Annex - Conference Room): Oh, you can't see, because this is in your way. Speaker 25 (Annex - Conference Room): Oh, thank you. Speaker 25 (Annex - Conference Room): Okay. Speaker 9 (Annex - Conference Room): Perfect.

Speaker 9 (Annex - Conference Room): All right, so what you're looking at is a document that we want to use. So instead of Joel having to put together PowerPoints and come and give you a briefing at extra increments, we'll now just use this document. He has access to it. Speaker 9 (Annex - Conference Room): As well, he'll be adding documents as he submits them to us, and, we'll be, in turn, you know, using that as the way to go. So, up top here, we have this little quadrant that does the calculation of where do we stand with things. And then important for this meeting, and I'd like to spend some time on each one of these, because Speaker 9 (Annex - Conference Room): I want to take this opportunity that Joel's in the room to also… I think we should hear his commentary, right? We're not in this room voting right now that this is what we should accept, but we will absolutely take feedback, and when we meet as a subcommittee again, incorporate it and be able to come up with final finals.

Speaker 9 (Annex - Conference Room): And so what we've done is for each condition, the number, here's a synopsis of it. It is not this little T break type. This is not the whole language. Where we believe it lands in terms of review and then what we believe should be required. And we have two things. Speaker 9 (Annex - Conference Room): Required and recommended. And so we're in a long relationship with Eastern Waste Services. So after Eastern Waste Services goes live, we will be the body that is inspecting them and making sure that all their operational processes is as expected. Speaker 9 (Annex - Conference Room): And so it's really important that we start to work together as soon as possible to understand what that means.

Speaker 9 (Annex - Conference Room): And so required means like this is the thing that we'd like to say you do. Recommended is this would be the good thing to do in the spirit of our relationship to be sure that we're operating with the same perspective. Speaker 9 (Annex - Conference Room): And so recommended, of course, Eastern Waste could say, yeah, I don't want to do it. We we hope that they don't feel that way because again, it's the way that we believe we're gonna get through this smoothly and quickly, right? Speaker 9 (Annex - Conference Room): And so what I'm going to do right now is go through each one of them. Speaker 9 (Annex - Conference Room): Some of them are bigger than others. But for Condition 1, you're going to comply to all applicable local, state, and federal.

Speaker 9 (Annex - Conference Room): Basically, is we just want to be sure that copies of, anything that has been submitted, with approvals by that governing body is copied to the Board of Health so that we can store it and know that we have proof of that compliance. That's what is required. Speaker 9 (Annex - Conference Room): What is recommended, though, is that Speaker 9 (Annex - Conference Room): When you are doing these submissions. Speaker 9 (Annex - Conference Room): And we would work through this in subcommittee meetings. We would say, this is a pretty big one. I think let's have a courtesy look at this one. Joel, can you join us at the next board meeting, or will you come talk to the subcommittee and walk us through this and show us how you've taken into account the conditions that we have are impacted by this particular look. And so, we're asking is that you provide us courtesy review.

Speaker 9 (Annex - Conference Room): With submissions that you've, delivered, whether they be to our department or to others, just so that we are aware that you're taking into account Speaker 9 (Annex - Conference Room): the, you know, the requirements. And then ultimately, we'd also like, and Joel is already doing a fabulous job of this, is copying us on communications, with city departments around this project, so that we're just staying informed. Speaker 9 (Annex - Conference Room): And so I'd like, if I could, if the board is amenable, Joel, do you have any feedback on that? Are you able to chat today on your opinion on these things?

Joel Favazza The only bit of clarification on this is when you say providing Board of Health and copying the Board of.

Speaker 9 (Annex - Conference Room): Okay.

Joel Favazza Is that just simply through you and your email, or is there a blanket Board of Health email address you should be using?

Speaker 9 (Annex - Conference Room): It would be me through my email, and I would resolve. Speaker 25 (Annex - Conference Room): Thank you. Speaker 9 (Annex - Conference Room): Alright, so two. Speaker 9 (Annex - Conference Room): So, this is a tricky one because it says that before they can apply for an ATC, all conditions have to be met. But of course, all conditions can't be met because it's things like, I'm going to have these hours of operation or I'm going to ensure I don't have a tonnage limit. And so, we started off thinking like, oh, we'll require that they come up with drafts of processes, right? That's an example of… Speaker 9 (Annex - Conference Room): Upon further reflection, what could be considered onerous work that isn't going to do anybody any good, because it likely would be changed by the time they got to an actual submission?

Speaker 9 (Annex - Conference Room): And so instead, what we want to propose, there are certainly conditions that have to be delivered before ATC. And those are 12, 14, 15, 17, 18, 19, and 20. And 19 and 18 are — 18 is almost checked off and 19 is. Speaker 9 (Annex - Conference Room): But for all others, in order for us to say, if asked, and we probably would write a letter with the ATC submission, that's an example of the collaboration, where we would write a letter during that ATC submission to say that they have briefed us on the conditions that are described in this, and we believe them to be, you know, in the spirit Speaker 9 (Annex - Conference Room): for the stage that they're at with what we are focused on. And so, to do that, what we'd like is for the applicant, when you have that ATC submission ready, you know, in draft form, or in pretty good draft form, you're feeling, you know, like it's…

Speaker 9 (Annex - Conference Room): almost finished goods, that you would, do a presentation, you brief us on that submission. During that meeting, you would call out, how that submission is attending to the conditions that Speaker 9 (Annex - Conference Room): We gave, and that to just demonstrate that you understand why the condition exists, and that you have, in this moment, as much as you can in this moment, are able to demonstrate attendance to the condition. Speaker 9 (Annex - Conference Room): So, again, want to pause and, Speaker 9 (Annex - Conference Room): The subcommittee has aligned on these already, just so you're aware, but really it's Joel's chance to kind of weigh in on how viable that might be.

Joel Favazza I don't see a problem with, Coming to you before we submit, because we'll be coming to you nonetheless to make sure that 12, 14, 15, 17, 18, 19, and 20 are satisfied. Before we'd be allowed to anyway, so that seems to work hand in hand.

Speaker 9 (Annex - Conference Room): Great. And then, Joel, like as an example, let's say whatever 13 is, I don't know off the top, but let's say 13 was attended to in the ATC. We'd also like you to say, hey, you know, condition 13 asks for X, and here's where in the ATC, you know, to the degree that's necessary for this level of filing that's being attended to.

Joel Favazza That's good enough. The only other thing is just on 12. So, 12's kind of a… pre and a post condition. So I assume for 12 You're looking to make sure we get you the existing, the one year of data. But then the last sentence of 12 says applicants should make quarterly reports to the Board of Health of the actual average daily diesel truck trips to and from the facility. And so we can't give any notifications about the facility until it exists. Right. So. Because you guys are everything up until that last sentence.

Speaker 9 (Annex - Conference Room): Exactly, and so that is a great example of, if in your ATC, Speaker 9 (Annex - Conference Room): The DEP is not asking for it at that time, but under, I'm gonna butcher the definition of, authorization to operate, I think is the other big place. But if it's an authorization to operate, you have to demonstrate those things. When we, go to pre-ATC, you'll say, we're not talking about it here, we understand it, and that will be, in the documentation under authorization to operate, or Speaker 9 (Annex - Conference Room): If it's not, and it's a condition unique to us. Speaker 9 (Annex - Conference Room): you would say, here's when I, here's when I can attend to that. And we have, and I should have done this earlier, we've really simplified the stages, so there's, the stages that we have here are pre-ATC,

Speaker 9 (Annex - Conference Room): Free building permit. Speaker 9 (Annex - Conference Room): Pre-go-live, which is kind of like that authorization to operate, and then ongoing operations. Speaker 9 (Annex - Conference Room): So those are, like, the four big points when you would come back to us, Joel, and say, here's how these conditions are met. And what we're trying to do here, and I hope you respect that, is that we're really trying to not add work, but just, you know, kind of track with you, so that as you get to them, we're witnessing them.

Joel Favazza Yep.

Okay, cool. Speaker 9 (Annex - Conference Room): Alrighty. Is this helpful for the board, by the way? Are you okay with this pace and whatnot? Speaker 5 (Annex - Conference Room): right here? Speaker 4 (Annex - Conference Room): Yeah, no, I think it is a valuable exercise because you don't want to get too far down the road and say, oh, we missed out on something three months ago. That's not going to help anybody. Speaker 4 (Annex - Conference Room): And so… Speaker 9 (Annex - Conference Room): So, you know, the requirement for 3, here, is, that… Speaker 9 (Annex - Conference Room): The required… I have this grayed out. Speaker 9 (Annex - Conference Room): And the reason I have it grayed out is because, Joel, we need to talk a little bit more about it for the following reason. We initially had, a legal type of document that the owner might be required to, have in place, and upon change of control, would have to have the board's approval for this new owner to be, able to buy the property, which, again, seems a little bit of…

Speaker 9 (Annex - Conference Room): a stretch, in terms of what we should be doing in this moment. Joel recommended in an earlier conversation, let's attach the site decision to the deed, which seemed to accomplish the same objective, with the exception, that… Speaker 9 (Annex - Conference Room): We have a little bit of a challenge here if the new owner leases the property to somebody else who's going to run the business. And so we have to work together, and this is a great example of. Speaker 9 (Annex - Conference Room): how we would do that. Like, how do we under… how do we kind of think through… the subcommittee has to do this. We didn't have this on the agenda for the last meeting, but we need to think through, what would… how would that scenario be handled? And Joel, another good example of how we would look for your recommendation on the same.

Speaker 9 (Annex - Conference Room): Okay.

Joel Favazza Yep.

Speaker 9 (Annex - Conference Room): Okay, cool. Speaker 9 (Annex - Conference Room): 5 is basically saying, you're gonna construct the facility, like the picture that you showed us, right? So, we have that plan model sitting up through all the hearing processes, and if anything would materially change, that, you know, you have to be in substantial compliance. So, things are gonna change as they go through this process. A great example is, the plan they showed us has, I think, one leach Speaker 9 (Annex - Conference Room): tank and now they are, as they work through their operations and the hows of how they're going to be managing volumes, it likely might be two Legion tanks, right? And so, pre-ATC, whatever that plan is that will be submitted, then you would come and talk to us about Exhibit 5 and how it has changed since we've last approved, right, which is at this decision point.

Speaker 9 (Annex - Conference Room): Once we get through ATC and you go now to file for a building permit, if anything happened during that, application to construct process that, again, changed the site before you could get a building permit, you would again come to the board and say, hey, here's what DEP was asking us for, and here's how it has further changed. Speaker 9 (Annex - Conference Room): And then, in all cases, we think it's super important that you date, and stamp the version of the plan, so we have no doubt of what we've already seen versus what we have yet to review. Speaker 9 (Annex - Conference Room): And so, again, we're just trying to attach to your way of operating, so does that seem like that would be amenable to that one, Joel?

Joel Favazza Yep, I think, That as long as the, you know, the subcommittee or the board in full understands kind of what you said as far as You know, minor modifications, as long as they're still within the spirit of What was shown in the original approval. You know, I think that we're fine there. Like I said, we've already kind of, right, you mentioned a leachate tank. I think the most updated plans that you've received show a small mechanical room on the left-hand side of the building that wasn't, you know, considered previously, so as long as those little things can come in incrementally with, you know, dates on them. we would then get to eventually, everything gets dialed in before we apply to construct, and so that last plan that would come in as part of that last pre-ATC overview with the board would be.

Joel Favazza the plan you would be, you know, agreeing is when we can submit to DEP. The interim ones just kind of will come in as Little details are worked out.

Speaker 9 (Annex - Conference Room): And I guess I would, you know, again, we don't… we want to get to it when you're through it, not as you're working through it, right? So, I think just because of how often the subcommittee meets, like, let's pick the big ones, unless… and the way that you can have a filter for that is if we have a condition that specifically calls out an element of the plan, and you know you've changed it. Speaker 9 (Annex - Conference Room): That's something that you should definitely be bringing ahead sooner rather than later. And or if you're presenting that final plan before your application to construct, you, and I've said this consistently, like demonstrate your understanding of the rationale as to why that condition exists so that the board knows that the engineers have taken into account the findings and the concerns of the board.

Speaker 9 (Annex - Conference Room): In the work that they've done. Speaker 9 (Annex - Conference Room): and or not. So, we know the board cares about this, however, here's where we're going, and we believe that DET will give us this approval, and then we would have to, obviously, within our jurisdiction, you know, have to work together on that. Okay, good. Speaker 9 (Annex - Conference Room): All right. Removing all fencing. As you all are probably aware, the City gave a cease and desist, which rapidly pulled this one up. This was pre-building permit. And for our sake, it still is pre-building permit. So, the City has a perspective on what they wanted done here for other purposes, but it also satisfies our condition. So, I don't know where it stands today. I know it was submitted as a plan. It's through CONCOM.

Speaker 9 (Annex - Conference Room): Joel, can you help us out there? Is the,

Joel Favazza Yeah, we went through the Conservation Commission on a separate filing to get ahead of the main one. We got a negative determination, meaning that no formal filing was needed with the ConCom to remove and reinstall the fence. So ConCom is done. We went to the Zoning Board of Appeals and got permission from them to erect. The new fence on the property line. And… We got a decision signed from the Zoning Board of Appeals. Unfortunately. when they printed it, it printed incorrectly, so it wasn't suitable for recording at the registry. I just this afternoon got confirmation from Natasha that the clerk's office has a corrected decision and an affidavit waiting for us to pick up, so we'll grab that next week. So we should be on record with the last piece of relief.

Joel Favazza As of next week, and then, EWS can actually start moving the fence. My, my understanding is that they're gonna do what they can. for construction of fence that doesn't have… that will not get in the way of the site regrading and the construction of the facility. Otherwise, sections of fence that would need to come back down for construction will probably be replaced with temporary construction fence at this time, rather than the final fencing product.

Speaker 9 (Annex - Conference Room): Is it correct to say that all that was part of your concom, so they're okay with your method?

Joel Favazza It's all part of the… Collin comes as a care, it's a permanent or a temporary fence zoning care, and we talked to them about that.

Speaker 1 (Annex - Conference Room): Okay. Speaker 9 (Annex - Conference Room): All right, and so we consider this done, by the way, when you, one of the things that's important for the board to understand is, like, we can ask the applicant to do stuff, we can't say, hey, you know, fire department, tell me that you think this is okay, right? Joel has to go to the fire department, and the fire department has to say it's okay. So, in our… when we were looking at this, we were saying when Speaker 9 (Annex - Conference Room): when legal has said, yep, we acknowledge that it's removed, and you can send us that note, that would be proof that this condition has been fully met. And we don't feel it necessary until you do, pre-building, because of course, from a Board of Health standpoint, although it may also be other jurisdiction that we have for.

Speaker 9 (Annex - Conference Room): even recycling facilities, so I guess we're interested in the temporary fence as well, but as it relates to this condition, being complete, it would be when we have note from Speaker 9 (Annex - Conference Room): You would just get us a letter from legal saying this has been successfully removed. That make sense?

Joel Favazza Yeah, I look forward to that letter also.

Speaker 9 (Annex - Conference Room): All right. Speaker 9 (Annex - Conference Room): All right, moving on to 6, and so we can go a little bit faster now, because a lot of these get into ongoing, and so in these cases, these are pre-go-live or ongoing operations, and of course, if they are talked about in the ATC, in any way to talk about method, or we understand we have to do this as required by DEP, Speaker 9 (Annex - Conference Room): during Joel's pre-ATC briefing of us, he would bring these up, right? But the actual, like, we say this is finished when… Speaker 9 (Annex - Conference Room): And that's, by the way, for condition 2 to be satisfied and for us to get prepared for condition 11 to be satisfied. And condition 11 is once we're live, we have ongoing rights to come in and have the applicant show us that what they're doing is proper for law and for our conditions.

Speaker 9 (Annex - Conference Room): And so the sooner we can come to terms on the how, the better. Again, we're not going to ask for a pre-plan on any of this, but just at ATC if it's described, at building permit if it's described. Speaker 9 (Annex - Conference Room): At authorization to operate. Is that the right term, by the way? Authorization to operate? Joel, am I using the right vocabulary words out there?

Joel Favazza Yeah.

Speaker 9 (Annex - Conference Room): Okay, thank you. That we would do it. So, 6, which is hours of operation, 7, which is tonnage, 8… Speaker 9 (Annex - Conference Room): which is, you know, prohibits of yard waste, food, and municipal solid waste. 9, establishing this reservation system. 10, prohibiting vehicle queuing. 11, 11, is kind of an August one, because we'll be working on that. So let's just go with those. They all say the same thing, which is basically. Speaker 9 (Annex - Conference Room): Again, under number 2, we're asking you to talk about them in ATC, but as it relates to, these specific conditions being satisfied. Speaker 9 (Annex - Conference Room): They say the same thing, which is that pre-go-live, you'll be able to demonstrate how scale log, reservation systems, websites, and site operation documentation ensure that this will happen.

Speaker 9 (Annex - Conference Room): Because those will be the, the, systems and reporting structures that we will use during an inspection to be sure that, they are staying compliant. Speaker 9 (Annex - Conference Room): And so, before they go live, they're like, here's how all of this is, working. And then, upon, ongoing operations, we would have, we would also have Speaker 9 (Annex - Conference Room): You know, the same thing being… being brought up. Does that make sense? Speaker 9 (Annex - Conference Room): Yes, Joel, I'm , I'm asking you in all these cases.

Joel Favazza Sorry, I was nodding my head, but my mic was off. Yes.

Speaker 9 (Annex - Conference Room): Right. Speaker 9 (Annex - Conference Room): Okay, so as we get in, and this can pick up the pace here a little bit, just so you're aware, we won't. Oh, gosh. Speaker 9 (Annex - Conference Room): Alrighty, Speaker 9 (Annex - Conference Room): Okay, so as it relates to 11, again, pre-go-live, we're going to be talking about what to expect, and then ongoing operations will have the availability of all logs. As it relates to 12, as Joel just commented, he'll be providing the board with the logs of the current Speaker 9 (Annex - Conference Room): diesel truck traffic for the past year, and then, pre-go-live, demonstrate again how scale log reservation systems will not exceed that. Thanks, Cody. Yeah.

Speaker 9 (Annex - Conference Room): Alright, Joel, any questions on that one? And again, feel free to sit like me, talk more if you're not comfortable with it.

Joel Favazza No, these are all okay so far.

Speaker 9 (Annex - Conference Room): Okay, good. 13, limit residential drop-off, that's another example of an ongoing option, ongoing ops with the same requirement about pre-go-live and ongoing ops, is when we would, have that. Speaker 9 (Annex - Conference Room): 14, we just talked about that, that's the memo to ConCom regarding, what we believe to be pretty important things regarding. Speaker 9 (Annex - Conference Room): wastewater out… wastewater management and, soils. Speaker 9 (Annex - Conference Room): So that's already in play. 15, applying to the DPW. You know, basically, that would be, pre-ATC proof of submission of application to DPW for permission to construct. Speaker 9 (Annex - Conference Room): with, confirmation from DPW that that application is thorough and complete, and approval or denial has been delivered. So this is a great example of

Speaker 9 (Annex - Conference Room): We, you know, we're just saying you have to go to DPW to be sure that you can connect to the MS4 system. If you can't connect to the MS4 system for any reason because DPW says no. Speaker 9 (Annex - Conference Room): they have to solve that problem anyways with DPW, so we don't have to worry about, well, what is he gonna do now? The applicant has to figure out how to make DPW okay with what their plan is. Speaker 9 (Annex - Conference Room): And so once we've released it to that authority, we have to count on that authority to get the job done. Does that make sense? Yes. So there are other departments, in the, in the city that will be. Speaker 9 (Annex - Conference Room): doing that, so we would like to see that pre-ATC, that's a condition for pre-ATC. Same thing with utilize, stormwater best management practices to treat runoff before discharge, and we'll see that. We recommend that that's with the approved SWPPP.

Speaker 9 (Annex - Conference Room): That will be on file with the Board of Health at that point. And question to you, Joel, is will you have Speaker 9 (Annex - Conference Room): a final SWPPP prior to ATC? Speaker 9 (Annex - Conference Room): Because I know you didn't have a draft to ConCom, but will you have the final one?

Joel Favazza I mean, we'll have what we're proposing to DEP. I think when we go to the ATC, they're gonna look at that also, but what we're trying to get out of Concom with what we think is going to be what is going to be our submission to dep for their approval. So, it could come back, much like the building plan, could come back after the DEP review with some tweaks. But we are putting our… what we think is the… the final draft. For submission.

Speaker 9 (Annex - Conference Room): And so, who is the approving authority of that in the city? I don't know that answer. Is it CONCOM, or is it, DPW?

Joel Favazza So, I don't know if there is an approving authority outside of, the requirements in these… Permits that we're receiving. If there is, I don't know, because typically I see these come through for various Conservation Commission permitting. But again, I think this is more like. when you require one of these, there may be some statute requirement for a facility nonetheless, so I don't know that it wouldn't be required nonetheless, but it would seem like, Commission 16 asks for a SWF to be kept on file with the Board of Health.

Speaker 9 (Annex - Conference Room): Yeah.

Joel Favazza It seems like for your purposes, you know, you would be looking at it Again, I would assume you'd defer out to engineering or DBW to tell you whether or not it's a good swip or not, but… Looks, in this case, like you've asked to have it, you know, on file with you.

Speaker 9 (Annex - Conference Room): Yes, that's right. I'm just, we're just wondering what is, like, who is the approving body for that?

Joel Favazza I only ever see it through discretionary permitting, so again, this is unfortunately my blind spot being here just as a lawyer. I only see it when I'm involved, and you know, for all I know, there are, you know, by right. Uses that otherwise still require a SWPPP, but I don't know.

Speaker 9 (Annex - Conference Room): All right.

Joel Favazza So that's…

Speaker 26 (Annex - Conference Room): Okay. Speaker 9 (Annex - Conference Room): issue to see, like, how we actually have the approved, like, what is… Speaker 9 (Annex - Conference Room): So we'll do that work. And then if we look at… we go back here into, we start to get operational again. Actually, 17 is that the fire department has to sign off on that the current plan that is being submitted to ATC. Speaker 9 (Annex - Conference Room): They, they're approving it as, as well as the city engineer. And so that is a great example of the work that Joel has to do to get the audience with the fire department and give them a plan that they feel comfortable with. We don't really have to play a role. All we know is that he has to get us that plan. And, and so what we're saying here is that the applicant gains approval from fire and engineering, that the plan submitted for ATC has appropriate clearance for sites and ramps.

Speaker 9 (Annex - Conference Room): And I'm paraphrasing there, but. Speaker 9 (Annex - Conference Room): Does that make sense for you, Joel?

Joel Favazza Yep, and I believe… We already began reaching out. With Chief Smith. On this.

Speaker 9 (Annex - Conference Room): Yeah, that's what you had said earlier as well. Speaker 9 (Annex - Conference Room): And again, like, whenever we have our status meetings, it would be great to, have you kind of walk us through, you know, how you're progressing on any of them or anything. We can. Speaker 9 (Annex - Conference Room): Yeah, due to help on communications, of course. So, 18, we know we need I, we need 18 I satisfied.

Joel Favazza Yep.

Speaker 9 (Annex - Conference Room): So that's outstanding still. 19 is now compliant, so that's great. Speaker 9 (Annex - Conference Room): 20 is outstanding, which is the soils, according to 310 CMR40. And, and that's a… that's a pretty important one, because it demonstrates that the soils are not contaminated for construction or ongoing ops. And so, Joel, I don't know if you know an update on that one, but our… ours is that you have provided a copy of the submission required, to the authorities for 310 CMR40 for that Speaker 9 (Annex - Conference Room): that full soil. Speaker 9 (Annex - Conference Room): soil eval process. And so is that, is that started or.

Joel Favazza Yes, they've hired the… Lsp to conduct… Definitely in Phase 1. They did find the report they had done in 2017, they acquired the property. Unfortunately, it looks like that firm is no longer, like, doing work, so they retired, so we weren't able to… after finding it, we weren't able to find them to come back out, and so I think it's a new company nonetheless.

Speaker 9 (Annex - Conference Room): Okay, then I'm gonna just get rid of that statement, because it doesn't matter, because you have a new LLSP, right? Yep. Okay. Alright, awesome. Speaker 9 (Annex - Conference Room): Sorry, guys, this is important that we're… that you guys are all okay with this. And I'm assuming the board, if you have any problems with what the. Speaker 9 (Annex - Conference Room): subcommittee has decided you guys would be speaking up, right? Okay. So then after… After, Speaker 9 (Annex - Conference Room): What was that, 20? We go into, again, we head into the operational world again, handling all waste, staying inside, that we're going to cover all trucks, that we're going to publicize non-encumbered loads on the web and print, sort of like that operational processes to be sure that pollution doesn't come as fall off from these trucks coming in, daily litter cleanup, run a magnet suite.

Speaker 9 (Annex - Conference Room): And those are all, examples of the same kind of thing where pre-go-live, and certainly if they're talked about in the ATC, we'd like to know about it at the ATC review, for Condition 2 to be satisfied, but for these to be satisfied, pre-go-live, you would demonstrate your plan for the log systems that would manage this, and then ongoing ops, we would then take that plan and be expecting that, Speaker 9 (Annex - Conference Room): you For our, our inspections. Speaker 9 (Annex - Conference Room): 26. Joel, are you okay with those? They are all the same as we talked about before. Okay.

Joel Favazza you.

Speaker 9 (Annex - Conference Room): 26 is a 10K annual, renewable payment as a bond to the city, for 48-hour. Speaker 9 (Annex - Conference Room): road cleanup, so that's if something happens and we have to step in, because, you know, they don't have the wherewithal or the, you know, the time or equipment to do so. So this is a proof of the bond being set up and paid to the city, as pre-building re-permit. Any problem there, Joel?

Joel Favazza So, I think we… I need to find out when we have to pay the other bond to DEP. This may be something we'd say is pre-go-live, because again. This is to guarantee the… the daily sweeping, etc, that doesn't start until the facility's up. So I think this one I would… I would think is pre-go-live. And we kind of said previously our intention was to give the bond to the state, we would give the bond to the city. I think that…

Speaker 9 (Annex - Conference Room): So what about if there would be something happening bad during the build? Like, you know, while you're building, something catastrophic happens that requires repair? Speaker 9 (Annex - Conference Room): Not ongoing ops, but, you know, while you were constructing.

Joel Favazza I mean, that would be like any other… another facility in a commercial industrial enterprise. That's that's building something in the industrial park where it can happen. Anybody. And if the concern here of the Board of Health is involved because the concern about this particular facility is that it's going to be receiving a type of waste. None of that's happening during construction. During construction, this is just the grading of a site, the installation of stormwater drains, and the construction of a metal building.

Speaker 9 (Annex - Conference Room): Okay, is, you guys okay with them doing it? Okay, good. Speaker 9 (Annex - Conference Room): All right, so we're going to move that to pre-building permit to pre-go live. Speaker 9 (Annex - Conference Room): All right, so now we're getting so close, 10 more to go, but they speed up again. So here we got maintaining perimeter fencing in good condition. So he's got to take it down earlier on, but now he's got to maintain it in this thing, and again, that's the let us know how you're going to do it, or we'll witness it, and then. Speaker 9 (Annex - Conference Room): And then, Speaker 23 (Annex - Conference Room): This is an inappropriate one here. It's not necessarily scale logs.

Speaker 23 (Annex - Conference Room): Demonstrate how fence will be maintained. Speaker 9 (Annex - Conference Room): And then upon ongoing operations, we would be able to inspect and witness that same thing happening. So I'd be crafting as I go here. Speaker 9 (Annex - Conference Room): Any problems with that one, Joel?

Joel Favazza Nope.

Speaker 9 (Annex - Conference Room): Okay, pre-keeping facility doors closed during, off hours, utilizing PM10 air filters, developing a Board of Health, well, actually, let's just stop there, because those are the same, where you're going to demonstrate how you're going to do that in advance, and then we'll be able to, satisfy Condition 11, because we will have plans for how we'll be looking at all these things when we inspect. Speaker 9 (Annex - Conference Room): Any problem there for 2829? Speaker 9 (Annex - Conference Room): No? Alright, 30, pre-approved plan. This is a place where we're asking for a pre-approved plan, but… and for managing, sorting, and disposing of hazardous waste, and he actually has submitted a document, which the subcommittee talked about, called the Waste Bank Compliance Narrative. He and a former PB Joel, in a former meeting, said, hey, can I use this to satisfy that requirement? We did not get feedback.

Speaker 9 (Annex - Conference Room): them a readout on that. So, the subcommittee needs to pick this one up and take a look and see if this document will suffice. Speaker 9 (Annex - Conference Room): We owe you an answer on that. Speaker 9 (Annex - Conference Room): And so, Speaker 9 (Annex - Conference Room): you know, or what we might want added to that, because we… this is one of those places where form and format comes into play. So we… that's… that's part of the subcommittee still to go, so that's, I have that as received and in progress, but you don't have a readout on it yet. Speaker 9 (Annex - Conference Room): Is that your, you agree with that one, Joel? Any… any comments there? Okay.

Speaker 9 (Annex - Conference Room): Condition 31, double-walled leaching tanks, pre-building permit, and again, pre-ATC for two, but pre-building permit, you're going to demonstrate that these leaching tanks, have leak detection alarms, via place… via stamped engineering plans that demonstrate the same. Speaker 9 (Annex - Conference Room): Pre-go-live, I'm getting approval from a city engineer per the terms of that, that condition, that the tanks and the alarms are installed correctly, and show up, and show proof of that approach to the Board of Health, and then ongoing Speaker 9 (Annex - Conference Room): We, you know, likely would not be inspecting them. We would be required looking at your operational logs to assure that.

Speaker 9 (Annex - Conference Room): Do you have any problem with that one?

Joel Favazza Nope.

Speaker 9 (Annex - Conference Room): Okay, good. 32, you can't dispose of at a treatment plant, so of course, ongoing operations, and pre-go-live here, so pre-go-live, how are you gonna do that? Because you have to be able to show us, logs and. Speaker 9 (Annex - Conference Room): And proof of, like, how you're managing it. So, we would do the same thing as we were doing before, is talk that through and understand how they're planning on managing it. Speaker 9 (Annex - Conference Room): Any problems there with 32, Joel?

Joel Favazza Nope.

Speaker 9 (Annex - Conference Room): Okay. 33, written nuisance control ops plan, and this is another place where he's delivering a plan to the board, 24-7 emergency contact info, so, pre-go-live. Speaker 9 (Annex - Conference Room): We're asking that you submit a plan for how you're going to manage it. You're going to gain approval from the Board of Health on this plan. You're going to document, understanding that any change to that plan. Speaker 9 (Annex - Conference Room): You know, has to be reviewed and approved by the Board of Health, and of course, that plan would be reflected in how we inspect, and, would want to be able to have that as, you know, that demonstrated, if we come to inspect under Condition 11.

Speaker 9 (Annex - Conference Room): Any challenges there?

Joel Favazza Nope.

Speaker 9 (Annex - Conference Room): Awesome. Distribute and update 24/7 contact information done by proof that 24/7 emergency contact information has been delivered. So that could be as simple as ceasing the health department when you release that documentation. Speaker 9 (Annex - Conference Room): 34, any problem there?

Joel Favazza Nope.

Speaker 9 (Annex - Conference Room): Okay. 35, engaging an independent third-party inspector under 310-19… Speaker 9 (Annex - Conference Room): 018 for quarterly operational reviews. And so this one's pretty important because, you know, we can look at the logs that we're deciding and say, it looks like they're doing it right. This obviously is a, an expert third party that was making sure that the operations. Speaker 9 (Annex - Conference Room): are running as expected. And so, pre-go-live, we would just want proof that that party has been contracted, with timing for reports and locations submitted to the board, and then, or sorry, that, that it's been. Speaker 9 (Annex - Conference Room): You know, that the inspector has been contracted with timing for reports, showing us format, and then ongoing operations, we would just have to have those reports demonstrated.

Speaker 9 (Annex - Conference Room): For 30,

Joel Favazza The only comment I have there is that's just for the first two years only, is that condition.

Great. Thank you. Speaker 9 (Annex - Conference Room): Again, that's a paraphrase of, of what the actual condition is, but thank you for that call-out. Speaker 9 (Annex - Conference Room): 36 is an independent operational, independent consultant for noise, at 4 better locations within 90 days, and there we're just saying pre-go live, show us that you have this person. Speaker 9 (Annex - Conference Room): And that you have the locations, submitted and accepted. And I think that the locations is a great place where you think about what the impact is on, noise of the operation to, those abutters, not necessarily those who are operating in business, but those who might be Speaker 9 (Annex - Conference Room): Residential, and to be able to understand the concerns, from all the testimony surrounding.

Speaker 9 (Annex - Conference Room): risk of noise, backup, backup buzzers and the like. So, any problem with that one?

Joel Favazza Well, just the condition specifically requires it to be, like, we don't have a lot of discretion. It has to be 4 locations. adjacent to the nearest abutters. So we have to grab the nearest abutters, which are almost all going to be in the park itself. I don't think there's going to be any residential, and that's the specific language of the condition. So I don't think we have discretion to There's a butter behind us that is Acrely. There's a butter to the northeast that's Acrely. There's a butter to the southwest that is Neptune's Harvest, and there's a butter across the street that is the storage, and those are the four closest abutters that we'd have to.

Speaker 9 (Annex - Conference Room): So, OK, so the point you're making is that they're not necessarily residents, they're just abutters. You're going to stick to the terms of that condition.

Joel Favazza Yeah.

Speaker 9 (Annex - Conference Room): What was that fourth one? Acrely, acrely, Neptune's Harvest and who?

Joel Favazza deal. Actually, one of the about ours is ourselves. We're gonna do ourselves. It'll be the… the Hilts, like, moving company, which is unrelated to EWS.

Speaker 8 (Annex - Conference Room): Okay. Does Acrely twice count as two abutters?

Joel Favazza She's up at Laws. And they're owned, they're owned differently. One's owned, just by one of them, one's owned separately, but… you know, That's, and then some. And this, I suppose, actually, to be fair, is a vacant lot. There's a vacant lot across the street that is actually closer abutter. But you know. I'm just saying, I don't think we're going to get back to like the Magnolia Avenue properties, which we're told to do four locations, the nearest abutters, and the nearest abutters are all the industrial properties.

Speaker 9 (Annex - Conference Room): Yeah, and I think the only thing that I'll remind you of that's important to think about as you're doing this planning, is that Speaker 9 (Annex - Conference Room): if noise is an issue, it is a nuisance that would be pursued by the board. And so we don't want to have findings later that a nuisance that is, you know, findable or needs to be corrected is, is called out, so it might be in your best interest to think about. Speaker 9 (Annex - Conference Room): Documenting and understanding what the impact is on the, on the other neighbors that may not be directly abutting, but could, could have, size actually be that thought.

Joel Favazza No, I think just a reminder like the nearest house is 1,100 feet away, and they are gosh, 110 feet up, so I don't, I don't, you know… they don't complain about it now, we're doing it out in the air, so I think when it's inside a building, it'll probably be even better, but I think your point taken, that if we don't, if we don't establish that, we run the risk that if all of a sudden someone on Westbrook Lane has a problem. We gotta deal with that.

Speaker 9 (Annex - Conference Room): Just give that thought, because again, if there's things that you can do to understand and then abate, then you've kind of… Speaker 9 (Annex - Conference Room): solve that, quickly, rather than having to deal with it the hard way. And drinking on-site well water, 24 and 25, recording a permanent deed restriction on 25s. And so that we have is pre-building permit. Speaker 9 (Annex - Conference Room): Recording a deconstruction for both properties. Sending that deconstruction to Board of Health as proof of execution.

Joel Favazza Yep.

Speaker 9 (Annex - Conference Room): Okay, cool. Anybody have any other, so happy to be at this stage of the idea. This has taken so much effort to get it, reasonable and, usable. Joel, if… Speaker 9 (Annex - Conference Room): if in the links to content, there's a document that you have submitted, that is not listed, that is relevant for a condition, would you please, add a link in there to it? You have, you have, comment rights. You can send me an email and I can get it added in, but, Speaker 9 (Annex - Conference Room): I just want to be sure that we actually have proof of all the submissions that you've made, and we are acting on those that we can act on.

Joel Favazza I'll take a look at that. I am about to turn into a pumpkin. I have to run to the zoning board. Is there anything else that you need specifically?

Speaker 9 (Annex - Conference Room): No, thank you so much, and we look forward to collaborating with you more.

Joel Favazza Nora, I appreciate you putting this together. This is gonna make this very, very smooth, I think. So thank you all for going through this effort.

Speaker 9 (Annex - Conference Room): All right. Thank you. Thank you, Joel. See you.

Joel Favazza Have a good night.

Speaker 9 (Annex - Conference Room): Bye. Speaker 26 (Annex - Conference Room): Right. Speaker 9 (Annex - Conference Room): So that was a little grueling moment, but I think it's really important that you guys see we have a plan. Any comments that you would add there? Speaker 9 (Annex - Conference Room): Yeah, it's such an unwieldy topic. Speaker 25 (Annex - Conference Room): It's really difficult. Speaker 23 (Annex - Conference Room): It's like doing it all. Speaker 27 (Annex - Conference Room): Over again. It is kind of like that. Speaker 9 (Annex - Conference Room): And you find out new things, too, that we didn't ever hear during the decision process. Yeah, that's a good insiders question. Yeah.

Speaker 19 (Annex - Conference Room): When you say newt. Speaker 6 (Annex - Conference Room): nuisance. Speaker 19 (Annex - Conference Room): include pest control. Speaker 9 (Annex - Conference Room): That is already part of what they have to do anyways, and how they're covering the facility and closing the doors, that was kind of brought up and managed. Speaker 9 (Annex - Conference Room): But if for some reason they weren't doing that during our inspection process, we would look for operational logs that said, here's how they're closing the doors, here's proof that they've closed the doors, here's the signatures of the dude locking the doors, whatever it is that we decide pre-go-live that they're going to be doing. That's how we would know that they are creating conditions

Speaker 9 (Annex - Conference Room): That would create the risk of nuisance. Speaker 9 (Annex - Conference Room): But right now, what's something that's really important is that we can't introduce new conditions because we think of something. We have to go by what this decision says. Speaker 9 (Annex - Conference Room): And if things come up when we're running, new things happen for some reason, that's something different, that we have the right as a board to, you know, reopen up and say, okay. Speaker 21 (Annex - Conference Room): vision. Speaker 19 (Annex - Conference Room): where the City can step in to provide a service if they're not capable of doing it. Speaker 6 (Annex - Conference Room): Say that. I'm sorry for you.

Speaker 19 (Annex - Conference Room): You spoke of the condition that you set, but if they're not capable of providing a service, that the city can step in. Speaker 21 (Annex - Conference Room): Yeah, that was one of the. Speaker 9 (Annex - Conference Room): concerns of when they are operating, there'll be significant truck. And if, let's say, one truck had a spill and they don't on that day have anything to come to scoop it up, like a dump load or something, we have to go use our city equipment to clean it up for the safety of the people. That's what that $10,000 bond is for, so that we can maintain road and manage moments. Anything else? Speaker 9 (Annex - Conference Room): Okay. Speaker 23 (Annex - Conference Room): That is huge. Okay.

Speaker 23 (Annex - Conference Room): Now you get to talk some. Speaker 27 (Annex - Conference Room): want. Speaker 23 (Annex - Conference Room): Yeah. Speaker 9 (Annex - Conference Room): It's such a rock and roll here because that was just. Speaker 9 (Annex - Conference Room): That was important to have on the record as well. Speaker 9 (Annex - Conference Room): Yes, yes. Speaker 25 (Annex - Conference Room): Yeah. Speaker 18 (Annex - Conference Room): Director's update. Speaker 4 (Annex - Conference Room): Debbie, you're on. Speaker 9 (Annex - Conference Room): First, just really quickly, can I just see the agenda very quickly to see what I was going to talk about? So, SAGEM, just so you all are aware, I'm going to just get out of this meeting so that you're not looking at a big D here.

Speaker 9 (Annex - Conference Room): Freda, we have sent the, letter, asking all tobacco and, nicotine retailers to take it off their shelves. Gabby and I, have done about 50% of them, because we want to be sure that they understand that there's a lot of Speaker 9 (Annex - Conference Room): content there. We have some , English as a second language in some moments. I'm happy to report that we only have had one instance so far where there was a very tiny mention of a product. And that retailer , took action immediately, removed it from the shelf, has been in touch with me subsequently about how do I manage this inventory. So , all of our, our larger nicotine Speaker 9 (Annex - Conference Room): and tobacco retailers that have broader product bases. Before when we went in there, there might be a wall that says Kratom with all the products. When we went in there this time, that wall is completely empty.

Speaker 9 (Annex - Conference Room): And so, it appears that we've got some great compliance. We are also going to be mailing other retailer types that are not on our watch. So, weights and measures, gas stations, things like that. We're going to be using our weights and measures database to go after other likely places. Speaker 9 (Annex - Conference Room): And as it relates to, non-compliance, we will be working, with legal on a case-by-case basis if we find such a need. We are at Safety Day, and Speaker 9 (Annex - Conference Room): brought up, we talked about Kratom at Safety Day, as well as. Speaker 9 (Annex - Conference Room): vapes and nicotine patches, which I think will come up in Chelsea, so I'm gonna go more quickly. But are there any questions on Kratom?

Speaker 9 (Annex - Conference Room): It is happening tonight that there was some testimony or filing tonight that was happening. So that one of the lawyers who's representing multiple properties is like, can we please move it to November? And then when they said yes, just for the ease of the board, we took the other via, you know, appeal and asked that lawyer if they would mind moving it. And they were appreciative because they too wanted to go to this meeting this evening. Speaker 9 (Annex - Conference Room): The all tobacco cases will be on Speaker 9 (Annex - Conference Room): on our next board agenda in November. Yeah. Okay? Speaker 9 (Annex - Conference Room): And that is… there's a lot going on, but those… that's the gist of it from the director's report standpoint.

Speaker 9 (Annex - Conference Room): Great. Speaker 2 (Annex - Conference Room): Kathy. Thank you. You'll see that. Speaker 28 (Annex - Conference Room): the Synopsis for the inspection. Speaker 2 (Annex - Conference Room): team has shrunken greatly. And what we're going to do to approach… you're always welcome to request information on anything we're doing, but what we've, removed from the report is just our daily operations, things we're doing in and out every month. Speaker 2 (Annex - Conference Room): Food inspections, housing inspections, and what we're reporting on here is what's remarkable. Speaker 2 (Annex - Conference Room): Okay. Speaker 2 (Annex - Conference Room): If you like the graphs, I will keep the graphs, I hope you do. But the piece that I'm reporting on tonight is, sort of, you can get a quick snapshot on what happens above and beyond our daily operations.

Speaker 2 (Annex - Conference Room): requests that come in over the given month. We had 197 requests. Speaker 2 (Annex - Conference Room): Closing out 146 of those within that month time frame. Speaker 2 (Annex - Conference Room): the primary thing that we're working on, that's coming in our doors about compliance issues, and as noted by the large thing on the rental registry, that was the bulk of what was coming in our door and that we were dealing with. So, lots and lots of phone calls from constituents who wanted a little assistance with the process. Speaker 2 (Annex - Conference Room): And so mo you know, several folks on our team were engaged in that work. Speaker 2 (Annex - Conference Room): So those are just represented there, most of which, obviously, were housing. Administrative could capture anything from document requests to assisting, residents to doing work that is requested.

Speaker 2 (Annex - Conference Room): by Dominique or somebody else. Speaker 2 (Annex - Conference Room): And then just some highlighted pieces. It is not to diminish the work that anyone is doing if they're not called out here, it's just to say what's interesting, or maybe interesting. Sophia gave a presentation before the Rotary Club, which was very well received. Speaker 2 (Annex - Conference Room): Discussing her two-pillar approach of education and service to both old and Speaker 2 (Annex - Conference Room): new, or to be, food establishments. She said there were only two food operators in the crowd, but there were realtors, there were. Speaker 2 (Annex - Conference Room): There were some attorneys in the crowd. Tours.

Speaker 9 (Annex - Conference Room): Yeah. Speaker 2 (Annex - Conference Room): Two of, I think. Thanks. Yeah, thanks. But anyway, everyone was very engaged and interested, and so that was… and you may recall that Connor did something similar, I don't know, maybe a couple weeks ago. Yep. Speaker 9 (Annex - Conference Room): What was interesting is that she geared it towards businesses and how we're trying to be business forward in our compliance and education. But everybody eats and everybody eats at restaurants. And so they were very interested in the work that the health department does to assure that food is safe. This is true. Overwhelming amount of questions in that area. Yeah. Speaker 2 (Annex - Conference Room): She had just a brief 10 minutes, so.

Speaker 2 (Annex - Conference Room): She captured, the work she does in that time. And then, as noted by Speaker 2 (Annex - Conference Room): what we saw this evening, Bria and I worked Speaker 2 (Annex - Conference Room): quite worried on, for the last month, trying to get those folks who had, of the 395 down to Speaker 2 (Annex - Conference Room): a small tangible bit for this evening. So there was just a lot of work that went into in , in the course of September to try to bring folks into compliance. And that's always our goal , not to be punitive. So a lot of work. Speaker 9 (Annex - Conference Room): I would call out the administrative team in general, because the phones were ringing off the hook, and they have a lot of other responsibilities, so they were answering the phone and also keeping up with everything else they had to do. So, they worked hard, as did, the whole team, in making sure letters went out on time, and the content was there, so it was just a…

Speaker 9 (Annex - Conference Room): Full team effort there to make it happen. Really appreciate it. Speaker 28 (Annex - Conference Room): Always. Speaker 28 (Annex - Conference Room): Yeah, so, Speaker 2 (Annex - Conference Room): If you are happy with this type of format, we will continue it. If you at any time would like something specific added, happy to do that as well. Speaker 9 (Annex - Conference Room): And we'll do the semi-annual full, you know, show, where we tell you exactly what we've done from a utilization standpoint, but this is just a lot shorter than… Speaker 9 (Annex - Conference Room): And a whole lot less effort. Important to note, however, Gabby and I are still having a monthly meeting on what's happening with the staff. Like, who's utilized, who's not, who's overworked, like, how can we divvy and take things off of plates for people that have too much going on? So that work is not stopping, which is what those reports are used for. It's just not getting board ready.

Speaker 9 (Annex - Conference Room): Which is a big lift for a very busy department. Speaker 9 (Annex - Conference Room): How do you guys feel about these? Is this the level of content you'd like? Speaker 5 (Annex - Conference Room): Yeah, no, I think… Speaker 4 (Annex - Conference Room): I think having it on the agenda for things that are notable is important, not only for us to know about it, but for the people that accomplished it. They want some level of recognition that goes beyond the walls of the health department. Bigger than the wind board, right? Speaker 24 (Annex - Conference Room): I wanted you to know that all the work you do is greatly appreciated, and we realize. Speaker 29 (Annex - Conference Room): It's a lot of work. Thank you. Thank you very much.

Speaker 2 (Annex - Conference Room): So that's it for me. And I think Chelsea — sorry. Speaker 4 (Annex - Conference Room): By all means. Speaker 9 (Annex - Conference Room): Chelsea, if you could… I just tried to… there you go, I promoted you to, Speaker 9 (Annex - Conference Room): Panelists, or I could just give you rights to speak, let me try that. Speaker 9 (Annex - Conference Room): A lot of talk. Speaker 9 (Annex - Conference Room): Chelsea, are you… can you hear us? Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: I can hear you. Can you hear me? Oh, can. Speaker 27 (Annex - Conference Room): In New York City. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: I'm downstairs.

Speaker 9 (Annex - Conference Room): I'm sorry. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Thank you for promoting me to panelists. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: I'll try to be brief. I'll just call out a couple highlights. Again, our prevention team is comprised of myself and our two program managers, David Tucker and Carla Della Porta. We've been… Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: super busy as the school year has gotten into full swing. I think we feel the busyness pick up. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: A couple things I'll just call out. On Saturday, September 19th, we had our Gloucester Youth Leadership Council.

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: volunteer to do some trash cleanup at Stage Fort Park and the areas around that. We had 11 youth leaders and 4 adults helping at the event, and we picked up more than 15 bags of trash. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Which was a really great opportunity to kind of Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Build on some of the conversations the community has been having around. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: a potential NIP ban and the impact of NIPs on litter in the community, and so our youth leaders wanted to capitalize on that attention and try to do their part to Clean up some of those nips and other, pieces of trash that they found.

Speaker 9 (Annex - Conference Room): For a lot of times. Speaker 9 (Annex - Conference Room): Were there a lot of meetings? Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: There was a mix. There wasn't an overwhelming amount of NIPs. It's possible that's because it was at Stage Fort Park. Maybe if we were in different areas of the city, we might have found a different amount. We did find NIPs. They also found… Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Like, pre-roll… like, containers that had pre-rolled, Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: marijuana cigarettes in them. They found empty alcohol containers. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: They found, like, even, like, cigarette bots, cigar bots, so there was definitely… substance use… paraphernalia and trash,

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: All the way from nips to different substances, nicotine and THC. Speaker 9 (Annex - Conference Room): Chelsea, didn't you call out the fact that the, you know, things that hold joints, the little plastic containers? Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Yeah. Speaker 9 (Annex - Conference Room): In pretty big abundance. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Yes, there was a lot of that as well, yeah, the plastic containers that hold joints. Kids found… Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: A lot of those. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: as well.

Speaker 4 (Annex - Conference Room): And they know what they are. Yeah. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Some Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Kimberly R. know what they are. We had a mix of middle and high school students. I mean, they were cleaning up all types of trash, like, we were just, like, pick up any… any type of trash you find. We specified, of course, that if there was anything sharp, that they would not Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Ellen O'They would leave it, they would call an adult, and we would come over, and we would handle anything sharp, whether it be needles or glass. We did not find any needles, but we just made it for safety really clear to the kids.

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Don't touch anything sharp. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: So, I think some of the kids did know what it was, some of them may not have. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Oaky R. But it was an opportunity to kind of document some of the things that we found. We took pictures, and we're going to be, creating a PSA around trash in the community, using some of the pictures that we found from that day. Speaker 10 (Annex - Conference Room): you. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: That was great. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Sounds good.

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Okay. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Oh, sorry, was there a question? Speaker 26 (Annex - Conference Room): Nope. Speaker 26 (Annex - Conference Room): No, sorry, it was there. Answer it for you. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: And then I'll just highlight two programs that we're working on. We're piloting, small talks, we're calling it small talks, parent programs starting next week. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: on Thursday, October 15th. It's a 6-week community-based program, specifically for parents of Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Pre-adolescence, like 9 to 11 year olds, kind of that 4th, 5th grade.

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: period where kids are starting to enter, like, the tween years, and, bringing parents together to connect and to build community and to kind of learn together and have those discussions around parenting an emerging adolescent. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: It's a program that's based on an evidence-based curriculum called Guiding Good Choices. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: And it's also informed by local family advisors who met over the summer to bring their local wisdom, you know, being parents themselves and professionals who work with this population, to inform the program and to ensure that it's

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: really relevant and rooted in the Gloucester community. So this is a free 6-week program. We're really excited. It's going to be held at the Cape Ann YMCA from 5.30 to 7 every Thursday for 6 weeks, starting next Thursday. So, if anybody is… knows of any, parents, guardians, or caregivers of 9- to 11-year-olds. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: please feel free to share this information. We're still, open to new registrants. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: And lastly, we have… Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: started our Kids Create After School Art program, again, that we're doing in collaboration with Cape Ann Art Haven. This is our second year doing so. It's, again, targeting, that kind of 4th, 5th grade.

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Student, providing a 6-week after-school program where kids get to make art and contribute to. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: a collaborative art piece that will be displayed in the school. So, for this fall, we're running the program at Plum Cove, and we're Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: managing the logistics for Beeman, and then our goal is in the spring to offer it to West Parish and East Vets Elementary Schools. So we just had our first session this week at Plum Cove. We had 12 students, and it was awesome. And most of the kids, said they planned to be back for the full 6 weeks, so…

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Really excited, super busy, working really closely with the schools, with the, you know, with the police department. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: With a lot of our nonprofit partners in the… in the community to just ensure that we're… Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: providing enrichment opportunities and skill-building opportunities for youth and families. And then, as Dominique mentioned. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: We tabled… myself and Cindy Junker, our public health nurse, tabled at Community Safety Day this past Saturday.

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: it's always a really well-attended event. A lot of parents with kids around the elementary school, early middle school age, and so we were able to, share our Kratom and nicotine information flyers, have conversations with parents. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: share some resources and parent opportunities, including our Small Talks program. And then Cindy, of course, had Narcan available. She had drug deactivation pouches. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: And just as always, her wealth of knowledge around anything to do with public health nursing. She was able to answer a lot of questions that folks had. So it was a really great event.

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: And I think really well attended, especially because it was… it was rescheduled. It was supposed to be the last weekend of September, which was the Nor'easter weekend, so… Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Didn't happen that weekend, it was pushed back a week, and even given that change in the date, I think we still got a pretty good foot traffic. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: And then lastly, we continue to run our Parent Advisory Council, which is open to parents, caregivers, and other caring adults in the community. We meet once a month on Zoom on the third Tuesday of each month at 7pm. So for any…

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Buddy who may be listening, who is, interested in getting more involved as a parent in the community and ensuring healthy opportunities for young people, we really invite them to join our group. It's very low commitment, and it's just a group of passionate parents who are advocating for positive changes. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: And they… Alison, did you talk about Drug Kickback Day? Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Oh, not yet. Thank you for the reminder. So Drug Take Back Day is an event that happens twice a year. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: in April and in October. So our Drug Take Back Day in the City of Gloucester is happening on Saturday, October 24th, from 10 a.m. to 1 p.m. at the Rose Baker Senior Center. And this is a collaboration with

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Rose Baker, or sorry, I'm sorry, the Rose Baker Center on Aging Well. I'm not getting the new name down right, I gotta practice that. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: But Rose Baker, the Gloucester Police Department, and the Gloucester Health Department collaborate to host this event, and what it is… what it does is really encourage folks to. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Get rid of any unused or expired medication that they have in their home, so that it can be disposed of safely, and that it doesn't get into the water table or in the hands of Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: somebody who shouldn't have access to that medication. So, folks are encouraged to come by, bring any unused medication that they no longer need. The police collect that medication, and they safely dispose of it.

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: So, please help us spread the word about that event. We're there with information and resources as well, and we usually have our youth leaders, some youth leaders there helping to volunteer. So it's a good. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: community engagement opportunity. Speaker 9 (Annex - Conference Room): The team is also working on opioid abatement reporting for, on behalf of the city for end of year, and doing a lot of work on thinking about how we are going to be, running our services next year as well. So, a whole lot of work going on there. Very, very busy team. Speaker 8 (Annex - Conference Room): Chelsea, do you advertise with the pharmacies that there's a drug take back days?

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: We haven't, but that's a great idea. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: I could, I could reach out to them and see if we could hang some flyers. Speaker 8 (Annex - Conference Room): Yeah, they should want to participate, and so I think it would be a positive. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Thank you very much for that suggestion. I'm going to… We did all that. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Thank you, that's really helpful. Speaker 1 (Annex - Conference Room): Yes. Speaker 29 (Annex - Conference Room): Especially since Walgreens downtown.

Speaker 13 (Annex - Conference Room): That's this big. Speaker 27 (Annex - Conference Room): disposal Basket. Speaker 29 (Annex - Conference Room): And it has been out of order for. Speaker 13 (Annex - Conference Room): Months. Is that right? Months. Really? Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: I will say there is a Dropbox at the Gloucester Police Department that's there. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: 365, 24-7. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: So we want to always remind people of that, that they don't have to wait till a drug take-back day to get rid of their unused medications. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: But I think Drug Take Back Day is an opportunity to remind folks, and to keep it front of mind that, you know, you don't want to stockpile medications, you do want to regularly get rid of them, and we make it as easy as possible, for folks who

Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Don't want to go to the police station. Speaker 1 (Annex - Conference Room): Mmhm. Thanks, Chelsea. Speaker 25 (Annex - Conference Room): Which is the next one? Speaker 9 (Annex - Conference Room): Public health nursing. Anything else, Trustee, before we move on there? Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: I don't think so, but again, I'm always happy to answer questions if folks have additional questions. Speaker 4 (Annex - Conference Room): Yes. Speaker 4 (Annex - Conference Room): Thank you, Chelsea. Thanks. Thank you. Chelsea Goldstein-Walsh | she/her | Gloucester Health Department: Thank you. Speaker 9 (Annex - Conference Room): Thanks, Chelsea. So, from a communicable disease standpoint, just so you all know, it's not that Cindy doesn't want to be here, but she only has limited hours because of our budgeting requirements, so she's spending that time, especially this time of year, in her vaccination clinics, and doesn't have a spare second.

Speaker 9 (Annex - Conference Room): So, if you ever get these reports, and you know she sends these out to you more often than monthly, right? You all are getting them bi-weekly, I believe. I hope that if you have a question. Speaker 9 (Annex - Conference Room): When you get her nurse's report, you give her a ring and ask her. She'd be more than happy to help you, so you don't have to wait till a board meeting. Important for the record is that COVID is on the rise. Speaker 9 (Annex - Conference Room): We're at a moderate level now in Gloucester, so it is worthwhile to take a test if you're not feeling well for the sake of those that are immunocompromised. Speaker 9 (Annex - Conference Room): Awesome.

Speaker 9 (Annex - Conference Room): As it relates to communicable disease, everything that she has is, less than 5. There's nothing remarkable. We're still not seeing, measles, which is terrific, but we're seeing the typical things that are, that are going on. Cindy also participated in. Speaker 9 (Annex - Conference Room): Community Safety Day, really promoting these pouches that are… allow you to put a drug in them, add some water, shake it up, seal it up, and you're able to throw it away, which is pretty remarkable, and it will not… it somehow deactivates the active ingredients in the drug. Speaker 9 (Annex - Conference Room): She is in vaccine season, so I literally saw her the other day, come out of her car, sprint.

Speaker 9 (Annex - Conference Room): across the parking lot, I mean, run up the stairs like she was 12 years old, and was down the hall, and grabbing her vaccines, and, like, out the door, but before I even had walked, all the way in, and she's like, she had to go to some place, and she's like. Speaker 9 (Annex - Conference Room): you know, I know they're gonna be there early and lined up, and I just want to be there on time. So she was just like, she's making it happen like she always does. And Speaker 5 (Annex - Conference Room): Buy a ticket. Speaker 4 (Annex - Conference Room): Yeah, the iPhone. Speaker 5 (Annex - Conference Room): the. Speaker 9 (Annex - Conference Room): Oh, that's great. And she's doing city. The city is having a clinic, I believe, on the 15th. Do I see here? Yeah. Well, Kate is on the 14th here in the Annex. Then we also have the City Hall.

Speaker 9 (Annex - Conference Room): Which I knew that date when I was talking to your team, Fred, but I don't remember it at this moment. Speaker 9 (Annex - Conference Room): I believe it's the 15th, and, and just continues to do that. So, she has a number of vaccines. They are all, submitted for insurance to fund the revolving account to allow us to continue to buy drugs, without any burden on the general fund, but she also offers free drug for those people who are underinsured. Speaker 9 (Annex - Conference Room): And so, Speaker 4 (Annex - Conference Room): Also, if you haven't gotten your flu shot, you should get it sooner because flu is starting three weeks, I've heard three weeks earlier than normal.

Yeah, again, it's still fairly new, but yeah. Speaker 29 (Annex - Conference Room): I'm getting that they just came out with AMR. Speaker 13 (Annex - Conference Room): N-A-U. Speaker 13 (Annex - Conference Room): Because I haven't been able to get their bill. Speaker 29 (Annex - Conference Room): I'm working at this one, so I'll get it next week. Speaker 29 (Annex - Conference Room): Good. Speaker 9 (Annex - Conference Room): Okay, and so I have, if you have any questions about the report. Speaker 25 (Annex - Conference Room): Anybody? Speaker 9 (Annex - Conference Room): the. Speaker 28 (Annex - Conference Room): timeline. Speaker 9 (Annex - Conference Room): Go ahead. So Danielle, can you help us understand what's happening in the land of public health excellence?

Speaker 9 (Annex - Conference Room): And by the way, I just want to, call out Danielle, I think, is still on the line. Speaker 9 (Annex - Conference Room): She could be asleep at this point, because it's been… Speaker 25 (Annex - Conference Room): Wide away is Dave Heller. There she is. Speaker 9 (Annex - Conference Room): Yeah, that's for Chelsea. Decline to be promoted. Speaker 9 (Annex - Conference Room): Yeah, I would do that. Speaker 8 (Annex - Conference Room): He said she declined to be promoted to a panelist. Danielle did. That's what it said in the corner. I did again. Speaker 9 (Annex - Conference Room): Danielle, you are able to talk, but you're muted, just so you're aware. We're looking at you muted here.

Well. Speaker 9 (Annex - Conference Room): Well, I can speak for Danielle because I've been working with her very closely on all of these. She has, continues to do an outstanding job of bringing, to life. Speaker 9 (Annex - Conference Room): A lot of projects around public health excellence here in the health department for Gloucester, we're digitizing all of our septic files. We're through the digitization process. We're now in QC, which is quite a task of running test scripts and figuring out what's missing, working with the supplier to be able to reconcile and have good finished goods. Speaker 9 (Annex - Conference Room): Umm. Speaker 4 (Annex - Conference Room): How's that looking so far? Is that have they done a pretty good job? So, there's.

Speaker 9 (Annex - Conference Room): Hot and cold, right? And so just to be, you know, we were really transparent with them. So I'm fine saying this, you know, sort of on the record. There are spots where they were just a little bit too literal in the interpretation of a requirement and something significant is missing. And the nature of our septic files can be complex. The forms have changed over the years. We tried as hard as we could to show them what they would get. Speaker 9 (Annex - Conference Room): But sometimes they didn't get what they expected and they're not septic experts. Speaker 9 (Annex - Conference Room): there are some level of gaps. So what are they doing about that? We've been meeting with them actively. We've gone through test scripts to figure out exactly where the gaps are. We feel pretty confident we know the systemic issues. And we… oh, I'm seeing Danielle there, are you there?

Speaker 9 (Annex - Conference Room): Nice picture. It is. Just… Want to hear you, Danielle. Speaker 8 (Annex - Conference Room): She's still muted. Speaker 8 (Annex - Conference Room): Yeah, she's muted on, not by me, but by her. Speaker 9 (Annex - Conference Room): I'm asking her to unmute and I'm also promoting her to a panelist. Speaker 9 (Annex - Conference Room): But in any event, so to finish that, Danielle, speak up as soon as you're able to. We've worked with the company records force, who is our supplier. We're at the CEO, CTO, CI, CRO level, talking to them about what's wrong, why, and they have agreed to do another round of repair, at 50% of cost, so we're taking on 50% Speaker 9 (Annex - Conference Room): 50% of costs is RA.

Speaker 9 (Annex - Conference Room): So instead of, like, $10,000, it's turning into $800 out of pocket for us, $800 out of pocket for them. Speaker 9 (Annex - Conference Room): which I think is appropriate. I think there's Speaker 9 (Annex - Conference Room): they're, you know, kind of responsibilities on both sides, right? We wrote a pretty robust spec. Manchester by the Sea wrote a bigger spec, so there's a lot of work that we have to decide once they're now looking at the Manchester by the Sea outcomes, and we're expecting that they would make a similar proposal, but Speaker 9 (Annex - Conference Room): The good news is they have a lot less records. The bad news is there might be more findings. But in those moments, we're also going to be looking at our internal resource on how they can kind of help do some of those corrections.

Speaker 9 (Annex - Conference Room): Regardless, once we get through that data, then we're going to be moving to, bringing Laserfiche to life as a public resource. So, with all CRUD rights managed, create, read, update, delete, so that we are protective of personally identifiable information, but expanding the ability for the general public to get all the records that they should be able to get. Speaker 9 (Annex - Conference Room): You no longer have to come to the health department, you can just get online and get what you need. Speaker 9 (Annex - Conference Room): So that will be a nice enablement, certainly freeing up time for us, which is what we're always after around this, improving quality of records. And some really cool things are coming out of this, so…

Speaker 9 (Annex - Conference Room): We scanned all the soil logs. So, soil logs were books, right? Like field notebooks where we had like a date and a person's name and properties and the soil types. Speaker 9 (Annex - Conference Room): And that's really important information, but it was sitting in a paper book. And so, what we now have is all of that digitized. So, we have a data asset that basically tells us across the city how are the soils presenting. And so, if you think about that as an advantage for a designer to understand what's going to be there, how to think about where to do your field layouts. Speaker 9 (Annex - Conference Room): We're excited to bring that to life and start and figure out how that can ultimately be visualized as that's just one example of the benefits once this thing is all through.

Speaker 9 (Annex - Conference Room): But she continues to focus on that. Speaker 9 (Annex - Conference Room): Our human services, Speaker 9 (Annex - Conference Room): Our human services project continues working with Alta, who's looking at best practices across other municipalities, figuring out how you can organize around human services delivery, the cost, the funding sources, the typical departments in a municipality, what's been successful for health department to own or not. Speaker 9 (Annex - Conference Room): And then some tactical outputs of that, so how do you manage melanoma education or, isolation of seniors? And we're going to be continuing to brief Council on Aging on that as well.

Speaker 9 (Annex - Conference Room): And I'm forgetting a huge one. We have automation of, all of our. Speaker 9 (Annex - Conference Room): septic compliance, so Connor no longer has his master Mr. Wizard database. We've now moved all of that, to a third party who, not only helps Connor automate his, you know, his compliance, but also, supports all of our haulers to be able to enter directly into the system. So we got rid of a lot of paper, we've improved accuracy. Speaker 9 (Annex - Conference Room): And, we are better able to manage compliance. So lots of good stuff coming out of that. Speaker 9 (Annex - Conference Room): Good. And finally, she's working on SOPs, I hope I'm doing her justice, to make sure that we can at all times, if asked, demonstrate how we operate around a particular set of legislation that the state is requiring of us. That's all part of public health excellence.

Speaker 9 (Annex - Conference Room): And I just want to give a shout-out to Danielle today. We were both at the Manchester by the City Board of Health meeting, taking a very complex topic, which is how is digitization going, digitization going, and what's working, what's not, what are we doing about it? Speaker 9 (Annex - Conference Room): And she just, could not have delivered a better presentation to the board, who was uniformly nodding in agreement that things are great, keep it up, which was not necessarily how they were feeling the board meeting before without her in the room. So, it's just a testament to how she's managing all this. Speaker 9 (Annex - Conference Room): It's complex. It's new to her. It's a technical project.

Speaker 9 (Annex - Conference Room): She's not a technical person, but she's really, really just doing a fantastic job, so… Great. Speaker 8 (Annex - Conference Room): Yeah, I hope she hears us. Speaker 8 (Annex - Conference Room): I think for a different, yeah. Speaker 6 (Annex - Conference Room): Let the record show tumultuous walls. Pardon me? Let the record show tumultuous walls. Speaker 4 (Annex - Conference Room): I must say, I've been waiting for… the, Speaker 4 (Annex - Conference Room): almost stereotypical antagonism between Manchester and Gloucester to show its face, but it hasn't. Speaker 27 (Annex - Conference Room): That's great. Speaker 18 (Annex - Conference Room): Well, we're taking a very surface.

Speaker 9 (Annex - Conference Room): focus because they are equally important in need and we're focusing really hard on what they want, which they deserve. You know, we're the facilitator, but they're, you know, they're participating, getting what they want. Speaker 9 (Annex - Conference Room): That's good. Speaker 9 (Annex - Conference Room): Thank you. Speaker 2 (Annex - Conference Room): All right. Yeah, she is offline, but I let her know that she just had a round of applause. Speaker 28 (Annex - Conference Room): I. Speaker 22 (Annex - Conference Room): But it's not as good. Speaker 8 (Annex - Conference Room): is hearing it live. Speaker 9 (Annex - Conference Room): I didn't even want to call out just Danielle because the whole team has just been working so hard. So the whole team, you know, deserves a round of applause. It's been doing a fantastic job.

Speaker 9 (Annex - Conference Room): And so I think that's it. Nothing really to report. Oh, we had a rabies. We had a dog filled a skunk. On Riverview, right? Speaker 27 (Annex - Conference Room): Yeah, somewhere near. Speaker 30 (Annex - Conference Room): I walked right by that skunk. Speaker 8 (Annex - Conference Room): I swear to God, it was laying there on somebody's front yard, and as we walked by, we're like. Speaker 8 (Annex - Conference Room): Is that a skunk just laying there? And he picked his head up. Oh, boy. And that was the end of it, you know? And so we reported. That's the end of it. Yeah, it wasn't really the end of it, but we didn't realize that was the whole thing. Speaker 29 (Annex - Conference Room): They treated the dog. The dog was boosted.

Speaker 9 (Annex - Conference Room): I was just there on a free funding. Speaker 18 (Annex - Conference Room): I wrote that in the. Speaker 29 (Annex - Conference Room): Riverview, Riverdale, yeah. Speaker 6 (Annex - Conference Room): Good water. Is everybody ready? Just too many. Speaker 27 (Annex - Conference Room): Yeah, it's scary. Speaker 4 (Annex - Conference Room): Any other comments from board members? Issues that we're not discussing, though it's hard to imagine what that might be. Seem to have come soup to nuts. I will be out. Speaker 9 (Annex - Conference Room): present for the tobacco because I am going to be on vacation. Speaker 25 (Annex - Conference Room): November. Speaker 27 (Annex - Conference Room): Yeah.

Speaker 9 (Annex - Conference Room): On sale. Biggest sale I've ever done. 2000 miles straight out to sea. Wow. Speaker 25 (Annex - Conference Room): Wow. Where are you going? Yes. Antigua. Yes. Speaker 6 (Annex - Conference Room): How's your shoulder? It's fine. Speaker 28 (Annex - Conference Room): No, it's not. Speaker 9 (Annex - Conference Room): I'm not gonna say. Speaker 30 (Annex - Conference Room): Yeah. Speaker 10 (Annex - Conference Room): Neurometropic. Speaker 8 (Annex - Conference Room): season though, but it's been a quiet Trump. Speaker 9 (Annex - Conference Room): over the Gulfstream really fast. We go over it like day two, the way we're going, and then we'll just follow the trades. So yeah, I know I'm excited about it.

Speaker 28 (Annex - Conference Room): Biggest group of. It's not my vote. I'm going on a much bigger vote than my vote. I'm going on a 45. Speaker 9 (Annex - Conference Room): 20 foot island packet, which is a very heavy haul. Speaker 9 (Annex - Conference Room): My boat's a 27 foot, like, Catalina, it's like the Ford Motors of… Speaker 9 (Annex - Conference Room): I would not be taking a cat leaning down. Unless I was, like, 95 and had Alzheimer's and… Speaker 9 (Annex - Conference Room): And I might… I probably will. Pardon? Speaker 6 (Annex - Conference Room): Have you been to Angelica? I have not. Speaker 16 (Annex - Conference Room): It's not. Speaker 9 (Annex - Conference Room): Probably not.

Speaker 18 (Annex - Conference Room): Yeah, VVIs are most very much. We are adjourned by the way. Change the scene. Gabrielle. Good news.